Travel & Expense Coordinator

Overview

This role supports business operations through time-and-expense (T&E) and financial administration tasks, including travel expense review, airfare reconciliation, vendor record maintenance, and purchase order support.

Responsibilities

• Review employee expense reimbursement requests for accuracy, completeness, and travel policy compliance; follow up to resolve missing or corrected documentation.
• Provide responsive T&E support by communicating clearly and professionally on policy-related questions.
• Perform AMEX corporate airfare reconciliations and follow up on discrepancies as needed.
• Facilitate cost transfers in the financial system as needed, ensuring transactions are processed accurately and timely.
• Maintain accurate agency vendor records and support vendor setup updates as needed.
• Create agency purchase orders and support vendor invoice approvals according to internal processes.
• Support PO accrual submissions for agency-related costs.
• Assist with Altair expense and time system troubleshooting, escalating issues as appropriate.

Qualifications

Education/Experience

• Bachelor’s degree is preferred but not required; four years of relevant experience may be substituted for a bachelor’s degree.

Skills Required

• Strong written and verbal communication skills with a customer-service mindset.
• Excellent organization, prioritization, follow-through, and attention to detail in a high-volume environment.
• Accurate data entry, reporting, and general math proficiency.
• Proficient in Microsoft Office, especially Excel, with the ability to quickly learn new systems.
• Experience with SAP Software would be beneficial.

Reporting To

• Manager, Business Operations

Compensation & Benefits

• Compensation Range: USD $42,000.00 - USD $50,000.00/Annually.
• Benefits (for regular roles) may include medical coverage, dental, vision, disability, 401k, and paid time off.
• Temporary roles may be eligible to participate in a freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met.

Additional benefits may include parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

Application Deadline

• The organization anticipates the application deadline for this job posting will be 10/19/2026.

Location

• United States