Vice President of Finance & Administration

Overview

This senior leadership role provides hands-on oversight and strategic direction for the organization’s finance, human resources, administration, and compliance functions. The Vice President of Finance & Administration ensures strong financial visibility, internal controls, effective people practices, and disciplined compliance to support operational effectiveness and continued growth.

Responsibilities

Financial Leadership & Reporting

• Lead and manage the organization’s finance functions, ensuring accurate accounting, timely reporting, and compliance with financial standards
• Track financial targets and margin expectations
• Monitor financial performance and translate results into clear reporting and recommendations for leadership
• Lead revenue forecasting, budgeting, and financial projections, including scenario modeling, to inform leadership decisions
• Provide financial analysis to help leadership align internal cost structure and margins with profitability targets
• Coordinate with third-party accounting and payroll providers, ensuring appropriate oversight and internal controls
• Support banking relationships, debt management, and financial reporting requirements
• Oversee AP/AR, expense management, and cash flow processes executed by the Finance & Administration team
• Review and maintain the general ledger and financial statements, and prepare financial reporting and analysis for leadership

Human Resources Leadership

• Lead the human resources function to ensure effective people practices and compliance with federal and state employment requirements
• Develop, maintain, and administer HR policies and practices to support a consistent, fair, and effective employee experience
• Provide leadership and guidance for recruiting, onboarding, performance management, employee relations, compensation, benefits, and offboarding (with day-to-day administration supported by the Finance & Administration team)
• Partner with leadership on workforce planning, compensation, organizational needs, and employee-related matters
• Serve as a resource to leaders and team members on employee relations, policies, performance concerns, and HR practices
• Ensure required employment documentation, training, recordkeeping, and compliance activities are completed and maintained
• Coordinate with external HR, benefits, payroll, legal, and other advisors as needed

Compliance & Risk Management

• Maintain corporate infrastructure, including registrations, filings, certifications, and permits across jurisdictions
• Monitor regulatory and legal changes and ensure alignment of company policies and practices
• Establish and maintain systems to track compliance requirements and deadlines
• Oversee the HIPAA compliance program, including privacy requirements, coordination with security resources, required documentation, workforce training, and incident response procedures
• Manage compliance with government grant and contract requirements, including reporting, documentation, and audit readiness
• Manage review of internal business and vendor contracts, coordinating with external counsel as needed, and support complex contract matters
• Support internal compliance awareness and adherence to regulatory standards

Finance, Administration & HR Business Systems

• Provide direction and oversight of internal finance and administrative functions to support business continuity, efficiency, and growth in a fully remote environment
• Evaluate and improve internal business processes and workflows to increase efficiency, coordination, and effectiveness
• Develop and maintain administrative policies, procedures, and standards that promote consistency, compliance, and risk reduction
• Manage internal business vendor relationships (e.g., accounting, payroll systems, outsourced IT/helpdesk, and security services), coordinating with the executive team on vendor strategy and changes

Expectations for How Work Is Performed

• Operate with ownership of financial, administrative, and compliance outcomes, with accountability for both execution and controls
• Use independent judgment in prioritization, risk management, and day-to-day decision-making
• Lead through others (including the Finance & Administration team and external partners) while remaining comfortable stepping in directly when needed
• Build internal systems and processes that reduce reliance on manual efforts over time while strengthening efficiency and internal controls
• Proactively identify risks, gaps, and opportunities for improvement and take initiative to address them
• Provide accurate, timely financial and business information to support company decision-making
• Build alignment across finance, HR, and administrative functions

Requirements

• Bachelor’s degree or equivalent relevant experience
• Typically 10+ years of progressive experience in finance, accounting, administration, or business leadership roles
• Strong understanding of accounting, financial reporting, cash flow management, and internal controls
• Experience leading human resources functions, including employee relations, compensation, benefits, HR policies, and multi-state employment compliance
• Strong organizational judgment and attention to detail
• Ability to operate independently with high accountability
• Excellent communication skills and ability to work effectively with leadership and external partners

Preferred Qualifications

• Experience operating in a startup, consulting firm, or small business environment
• Familiarity with regulatory compliance; experience with HIPAA and/or government grant or contract compliance is a plus
• Proven ability to build and improve business systems and processes

Compensation & Benefits

Not specified.

Location

State of Utah

Travel

Minimal (as needed for leadership meetings or strategic initiatives).