Workforce VMS Specialist | Advanced Excel Required (100% Remote)

Overview

This is a fully remote position supporting workforce management and staffing operations focused on payroll accuracy and operational data integrity.

Responsibilities

• Review and reconcile payroll and billing data across multiple systems to ensure accuracy and compliance.
• Extract and validate data from CRM and Vendor Management Systems using reporting tools.
• Analyze employee hours, pay rates, bill rates, and workforce data to identify and resolve discrepancies.
• Process Pay Bill Adjustments and coordinate corrections with internal teams, branches, and clients.
• Conduct audits and maintain accurate payroll and billing records.
• Research payroll and billing issues, determine root causes, and facilitate resolution.
• Document audits, reconciliations, and data adjustments accurately.
• Communicate with branch personnel, clients, and stakeholders regarding discrepancies and resolutions.
• Collaborate with branch teams to obtain documentation and ensure accurate corrections.
• Support continuous improvement efforts in reporting, data accuracy, and reconciliation processes.

Requirements

• Associate degree, Bachelor's degree, or equivalent professional experience preferred.
• Minimum 2 years of experience in payroll, billing, workforce operations, staffing operations, accounting support, reconciliations, auditing, or related analytical roles.
• Experience with Vendor Management Systems, Managed Service Providers, staffing, payroll, or workforce management environments preferred.
• Strong analytical and problem-solving skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel skills, including VLOOKUP, XLOOKUP, Pivot Tables, Macros, formula creation, troubleshooting, data analysis, and reporting.
• Preferred experience with data extraction, manipulation, and validation from payroll systems, reporting tools, CRM, or VMS platforms.

Compensation & Benefits

• Anticipated hourly salary in the US starts at $21.50. Actual salary depends on qualifications, experience, skills, education, certifications, and location.
• Comprehensive Medical, Dental, and Vision insurance starting the first of the month after hire.
• 8 paid holidays and 2 floating holidays per year.
• Paid time off.
• 401(k) retirement plan.
• Wellness program.
• Parental leave.

Location

Fully remote (US pay range applies).