Overview
The Accountant is responsible for the fiscal management of contracts and grants, including budget preparation, budget modifications, invoice submissions, grant spending reports, expense analysis, receivable and revenue analysis, and general ledger journal entries.
This role also coordinates with program directors to review contract spending for compliance with funding source requirements and communicates with funding sources to submit budgets, budget modifications, and billings/invoices on a regular and timely basis.
Responsibilities
- Review contracts and grants requirements and outline necessary tasks, deliverables, and due dates.
- Prepare budgets and budget modifications for assigned contracts and grants, ensuring compliance with funding source requirements in collaboration with program directors.
- Prepare monthly, quarterly, or annual invoices for assigned contracts, ensuring timely submission and adherence to funding source requirements and organizational policies and procedures.
- For assigned grants, prepare reports of grant spending in accordance with grant requirements.
- Analyze expenses/spending for assigned contracts and grants to ensure completeness, review for unusual activities, compare variances monthly, and ensure allowability according to funding restrictions or limitations.
- Prepare monthly contract analysis using the organization’s template to review receivables and revenue for assigned contracts; ensure receivables submitted to funding sources agree with accounting records.
- Monitor accounts receivable for assigned contracts, identify receivables that are not current, and follow up with funding sources to ensure timely payment.
- Prepare general ledger journal entries to record expense accruals, reclassification entries, and other adjustments as necessary, including required back-up documentation and program director or supervisor sign-off.
- Liaise with program directors and fiscal personnel from funding sources to ensure contract and grant requirements are met, fiscal spending is monitored regularly, and billings/invoices are submitted on time.
- Prepare close-out packages in accordance with the date and methodology established for each funding source at the end of the contract term.
- Prepare audit schedules and provide audit support as requested by auditors.
- Provide reports as required by program directors, direct supervisor, Budget Director, Director of Finance, Sr. VP. of Finance and CFO, and assist with other financial projects as needed.
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field
- Two years of general accounting experience
- Excellent interpersonal skills to engage with different stakeholders
- Excellent time-management skills
- Proficiency in Microsoft Office products (Excel spreadsheet proficient)
Preferred Qualifications
- Accounting experience in a non-profit environment
- Experience with accounting work related to Federal, New York State, and New York City human services grants and contracts, such as:
- NYC Department of Youth and Community Development
- NYC Administration for Children’s Services
- NYC Department of Education
- NYC Department of Health and Mental Hygiene
- U.S. Department of Health and Human Services
- NYS Office of Mental Health
- NYS Office of Children and Family Services
- NYS Department of Health
- Working knowledge of NYC PASSPORT for New York City human services contracts
- Working knowledge of Fund EZ nonprofit accounting software
- Working knowledge of PowerPlan/BudgetPro budget software
- Working knowledge of Dayforce payroll system
Compensation & Benefits
Compensation and benefits information not provided.
Location
Location information not provided.