ACCOUNTING AND PAYROLL SPECIALIST

Overview

The Accounting and Payroll Specialist reports to the Controller and is responsible for payroll and related compliance activities, including Time and Attendance, payroll submission, certified payroll, and State and Local payroll compliance requirements.

Responsibilities

• Manage workflow from the time management system to the payroll system to ensure Time and Attendance data is accurate and timely.
• Execute Time and Attendance processing and interface with the payroll system.
• Process and accurately run payroll for 180+ employees, ensuring strict adherence to labor laws, tax regulations, and company policies.
• Audit payroll data including garnishments, PTO, insurance, 401(k) deductions, other deductions, and reimbursements.
• Serve as the primary liaison between the payroll vendor and the organization.
• Act as the primary employee contact for payroll-related issues.
• Investigate and resolve pay discrepancies and employee inquiries promptly.
• Maintain State and Local tax and SUI accounts.
• Compile internal management reports from payroll software.
• Prepare required subcontractor certified payroll reports.
• Assist the Chief Financial Officer (CFO) and management, as necessary.
• Coordinate with the HR team to process necessary employee changes and updates.
• Conduct year-end reporting for W-2s, 941’s, etc.
• Ensure ongoing compliance with legal and institutional requirements.
• Assist with yearly audits and other duties as assigned.
• Demonstrate respect for employee privacy.

Requirements

• High school diploma and two years of related payroll experience.
• Experience with certified payroll creation and submission.
• Working knowledge of payroll best practices.
• Elevated attention to detail, meticulous record keeping, and strong organizational skills.
• Ability to handle confidential materials with sensitivity.
• Strong verbal and written communication skills.
• Excellent interpersonal and teamwork skills.
• Maturity and strong integrity.
• Ability to prioritize tasks.
• Strong critical thinking skills.
• Self-motivated and resourceful.
• Exceptional commitment to accuracy.
• Ability to build and maintain effective customer/client relationships.
• Experience with Microsoft Word, Excel, and Outlook.
• Experience with Paylocity highly preferred.

Work Environment

• Noise level is usually moderate.

Physical Demands

• Frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 50 pounds.
• Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Frequently required to climb or balance.
• Often required to stand, walk, stoop, kneel, crouch, or crawl.
• Ability to identify and distinguish colors.

Compensation & Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Company-paid Life and Accidental Death & Dismemberment insurance
• Option to buy additional life insurance coverage for yourself and your dependents
• Short-term disability insurance
• Long-term disability insurance
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401(k)
• Paid Time Off
• Paid holidays
• ESOP

Equal Opportunity & Workplace Statement

Equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Drug-free workplace. Federal Contractor.