Accounting Assistant

Overview

This role supports the accounting and business operations team as a Part-Time Accounting Assistant. The position involves maintaining billing and contract records, assisting with accounts receivable follow-up, and producing accurate reports using Microsoft Excel.

Responsibilities

• Maintain and update invoice tracking spreadsheets, project billing logs, and contract status records
• Review and reconcile information across accounting systems, spreadsheets, contracts, project documentation, and supporting records to ensure accuracy and completeness
• Track invoice submissions, payment status, outstanding balances, and collection activities
• Assist with accounts receivable follow-up, including preparing payment reminders, documenting customer communications, and escalating payment concerns when needed
• Create, update, and maintain reports using Microsoft Excel (formulas, filters, lookups, pivot tables, and basic financial analysis tools)
• Identify, research, and help resolve discrepancies, missing information, and data inconsistencies
• Organize and maintain electronic contract files, project documentation, and financial records according to established filing procedures
• Assist with data gathering, reporting requests, billing activities, and process improvement initiatives
• Maintain detailed records of findings, corrective actions, and project-related information while following established procedures and internal controls

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Strong proficiency in Microsoft Excel, including formulas and functions, sorting and filtering, data validation, VLOOKUP/XLOOKUP, pivot tables, and basic reconciliation and analysis
• Proficiency with Microsoft Outlook, Word, and Teams
• Exceptional attention to detail, accuracy, and documentation practice
• Ability to identify discrepancies, investigate issues, and maintain data integrity
• Excellent written and verbal communication skills
• Ability to manage multiple priorities, meet deadlines, work independently, and follow established processes

Preferred Qualifications

• Previous experience in accounting, bookkeeping, accounts receivable, billing, administrative support, or a related area
• Experience with accounting, ERP, project management systems, financial documentation, contracts, proposals, or project records

Compensation & Benefits

• Salary range: $24.00 - $26.00
• Flexible Work Environment
• 401(k) with Company Match

Location

Part-time position (location not specified in the provided description).