Accounting Associate, Education (Part-Time)

Overview

This role provides accounting and finance-related support for education and training programs within the Department of Psychiatry and Behavioral Sciences. The position is a 50% FTE Accounting Associate, supporting compliance with the terms and conditions of contracting agencies, the department, and the institution.

The role works closely with the Education Program Administration team as well as faculty and research staff to improve business processes and maintain compliance with university cost compliance guidelines.

Key focus areas include facilitating monthly iJournal submissions and invoice tracking for contracts and revenue-generating education programs. The successful candidate will also generate and manage financial reports on service agreements, manage labor allocation schedules and adjustments, and perform analysis, with a responsibility to become a content expert on Stanford’s cost policies.

Responsibilities

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions and support documents, including journal postings, for accuracy, consistency, authorizations, and compliance.
• Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy; generate standardized financial reports.
• Resolve transactional inquiries and escalate broader issues as needed.
• Respond to transactional inquiries from client groups.
• May be responsible for p-card administration, processing, travel cards, and expendable reimbursements.
• May establish accounts in financial systems and prepare invoices.
• Participate in new initiatives as needed (e.g., user testing).
• Maintain accounting/finance departmental files and desktop procedures and process documents for the area of responsibility.
• Ensure compliance with University policies and federal regulations and requirements.

Requirements

• High School diploma or equivalent.
• Two years’ work experience.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups.