Accounting Clerk II

Overview

This role involves managing daily and monthly accounting tasks related to miscellaneous invoice requests, corporate compliance for alternate payee affidavits, and various financial transactions including NSFs, bank adjustments, refunds, voided premiums, and bank fees. The position also includes balancing, recording, and interfacing claims paid for the organization and its subsidiaries.

Responsibilities

• Record daily and monthly miscellaneous invoices within Workday, including retirees, inter-company settlements, and group wellness credits.
• Verify accuracy of General Ledger coding and obtain necessary management approvals before invoice creation.
• Generate and distribute invoices, weekly aging reports, and statements to internal and external personnel.
• Track and record alternate payee affidavits in an Access database and complete monthly corporate compliance reporting.
• Record and monitor daily returned ACH and checks deposited to various banks; maintain records in a shared Access database.
• Record and monitor daily bank adjustments received from banks, ensuring accurate reflection on customer invoices.
• Communicate with banks regarding statements, adjustments, forgery affidavits, and related documents.
• Retrieve and distribute monthly bank account statements and account reconciliation reports via web-based banking applications.
• Generate daily unidentified refunds using the Refund Information System and balance refunds to corresponding receipts.
• Extract reports to create customer service inquiries for claims processing and balance receipts applied in claims systems.
• Record general and recurring journal entries for bank adjustments, voided checks, unidentified refunds, and fund transfers.
• Track and provide General Ledger coding on checks voided and applied to premium accounts; distribute checks for payment processing.
• Analyze and record daily subscriber and premium refund checks; communicate discrepancies for resolution.
• Analyze, reconcile, and record daily/weekly FSA subscriber, dental, and provider paid claims; report ACH control totals to bank.
• Monitor and interface all checks into the check reconciliation system daily.

Skills

• Strong organizational, research, and analytical/problem-solving skills.
• Effective verbal and written communication skills with various audiences.
• Ability to prioritize and complete assignments within deadlines.

Knowledge

• Familiarity with automated cash management systems, Facets Claims Processing system, Refund Information System, Check Reconciliation system, and Oracle Applications.

Experience

• Minimum of 2-3 years of experience in a corporate accounting environment, preferably in cash receipts and cash disbursements.
• Proficient with PC and software applications such as Microsoft Excel, Access, and Word.

Education

• High School Diploma or GED required.

Physical Demands

• Frequent sitting, use of hands and fingers, talking, hearing, and seeing.
• Ability to work over 40 hours per week.
• Occasionally lift and/or move up to 5 pounds.

Compensation & Benefits

• Base pay is influenced by qualifications, experience, contributions, internal pay equity, and market rates.
• Comprehensive benefits package including medical, dental, and vision coverage.
• Retirement plan, paid time off, holidays, volunteer time off, incentive plan, and tuition reimbursement.

Location

• Not specified.