Accounting Manager

Overview

This role is a Full-Time, Remote Accounting Manager position for U.S. business hours. The position involves hands-on ownership of month-end close, GAAP financial reporting, payroll, compliance, and multi-entity/core accounting operations across complex client accounts.

This is not a bookkeeping or data-entry role.

Responsibilities

Month-End Close & Financial Reporting

• Own accurate and timely month-end close processes
• Prepare and maintain:
  • P&L statements
  • Balance sheets
  • Cash flow reports
  • Supporting schedules
• Prepare and review journal entries and reconciliations
• Ensure financial reporting aligns with GAAP
• Maintain clean, structured, and audit-ready workpapers
• Meet client and internal reporting deadlines consistently

Core Accounting Operations

• Oversee:
  • Accounts Payable (AP)
  • Accounts Receivable (AR)
  • General Ledger
  • Account reconciliations
  • Day-to-day accounting activity
• Maintain accurate books across multiple entities, locations, or business segments
• Investigate and resolve accounting discrepancies
• Ensure accounting systems remain clean and organized
• Maintain strong financial controls and documentation

Payroll & Employee Setup

• Process payroll using platforms such as:
  • Gusto
  • Paylocity
  • ADP
• Support employee setup and onboarding within payroll systems
• Handle payroll processing and validation
• Manage adjustments and deductions, reimbursements, and payroll reporting
• Ensure documentation and compliance

U.S. Sales Tax & Compliance

• Calculate and file U.S. state sales tax
• Track filing deadlines and requirements
• Maintain organized compliance documentation
• Ensure adherence to accounting policies and financial procedures
• Support audits and compliance requests as needed

Financial Reporting, Analysis & Forecasting

• Build custom financial reports and dashboards
• Support budgeting and forecasting
• Perform variance analysis
• Provide financial insights to leadership
• Use Excel and reporting tools to improve financial visibility
• Translate accounting data into useful business information

Process Improvement & Documentation

• Review accounting workflows and identify inefficiencies
• Standardize processes across clients and systems
• Improve workflows through automation, templates, and documentation
• Build and maintain accounting SOPs
• Improve scalability without sacrificing financial accuracy

Client & Leadership Coordination

• Communicate regularly with leadership regarding priorities and deliverables
• Maintain visibility into reporting timelines
• Support client-facing accounting communication when required
• Coordinate across accounting, payroll, finance, and operational workflows
• Proactively flag issues before they become larger problems

Requirements (Must Have)

• 5+ years of accounting or finance experience
• Strong hands-on experience with:
  • Accrual accounting
  • GAAP financial reporting
  • Month-end close
• Experience managing accounting across:
  • Multiple entities
  • Multiple locations
  • Multiple business segments
• QuickBooks proficiency (one or more):
  • QuickBooks Online
  • QuickBooks Desktop
  • QuickBooks Enterprise
• Advanced Excel proficiency, including:
  • XLOOKUP
  • INDEX/MATCH
  • Pivot Tables
  • Data Tables
• Financial reporting and analysis experience
• Payroll & compliance experience, including:
  • Processing payroll through Gusto or similar platforms
  • Handling U.S. sales tax filings
• Strong understanding of accounting controls and financial documentation
• Strong written and verbal English
• Excellent attention to detail
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Ability to work independently in a remote environment
• High level of ownership and accountability

Preferred Qualifications (Nice to Have)

• Experience with:
  • NetSuite
  • Paylocity
  • ADP
  • Ramp
  • Bill.com
  • Clockify
• Also valuable:
  • Outsourced accounting experience
  • Multi-client accounting experience
  • Experience improving accounting systems and workflows
  • Experience working across complex or multi-entity organizations

Compensation & Benefits

• Not specified in the provided job description.

Location

• Remote (Full-Time)
• Working hours: U.S. business hours

Interview Process

• Initial screening call
• Recruiter interview
• Final interview
• Practical assessment – accounting scenario
• Offer & onboarding

Additional Hiring Step

Qualified candidates may be invited to complete a one-way video interview through Spark Hire. Candidates are expected to complete the video interview promptly after receiving the invitation; candidates who do not complete the video interview may not move forward in the hiring process.

Key Metrics for Success

• Accurate and timely month-end close
• Error-free financial reporting and reconciliations
• Clean and audit-ready accounting records
• Timely and accurate payroll
• On-time tax filings and compliance
• Strong consistency in accounting workflows
• Reliable reporting and financial visibility
• Leadership confidence in financial accuracy