Accounts Payable Assistant

Overview

The organization is adding an Accounts Payable Assistant to the Accounting team. Working under general supervision, this role processes payable invoices accurately and on time, reviews invoice details, and helps ensure smooth operations for the accounts payable (AP) process. You will also serve as a go-to resource for employees, helping them understand policies and processes related to invoices, expense reports, petty cash, customer refunds, and purchasing card (P-card) charges.

Responsibilities

• Process payable invoices according to standard procedures to ensure correct entry into financial systems
• Enter or upload invoice data manually with high accuracy and timeliness
• Research and resolve invoice discrepancies and issues
• Handle vendor questions and correspondence by phone and email
• Help employees understand AP policies for invoices, expense reports, petty cash, customer refunds, and P-card charges
• Compile reports using Excel and Smartsheet
• Capture and index bills of lading (BOLs) electronically
• Scan and route incoming department mail to the right team members
• File batches and prepare documents for retention
• Assist with gathering information and preparing responses for annual internal and external audits
• Meet team and department goals and deadlines
• Support the Accounts Payable Manager and Accounting Department with other duties as needed

Requirements

• 2+ years of Accounts Payable or Finance experience, including invoice processing
• Associate's degree preferred, or equivalent experience
• Intermediate or higher Excel skills
• Strong computer skills and the ability to learn new systems quickly
• Customer service experience
• Strong attention to detail and a problem-solving mindset
• Strong interpersonal skills and a team-first attitude
• Ability to work effectively in a remote environment
• Cognos, PeopleSoft or Smartsheet experience is a plus
• Must be a Citizen or National of the United States, a lawful, permanent resident, or have authorization to work in the United States.
• Applicants must not now, or any time in the future, require sponsorship for an employment visa.

Compensation & Benefits

• Comprehensive health coverage: Medical, dental, vision, accident, and critical illness insurance
• Income protection: Company-provided short-term and long-term disability, life insurance, and AD&D
• Financial wellness: 401(k) with company match, Employee Stock Ownership Plan (ESOP), Flexible Spending Account (FSA), and Health Savings Account (HSA)
• Time off & family support: Paid Time Off (PTO), parental leave, and tuition reimbursement
• Wellness & assistance programs: Wellness program, Employee Assistance Program (EAP), and Medicare support
• Employee perks: Referral program, employee discount programs, and propane savings

Location / Work Environment

• Remote
• Daily use of a computer and phone, and virtual collaboration tools; long periods of sitting
• Reliable, high-speed internet connection and a dedicated workspace suitable for video calls