Accounts Payable Coordinator - Entry

Overview

This role involves supporting the Accounts Payable Entry department within Shared Services, responsible for entering vendor invoices and preparing them for payment. The position includes matching invoices to purchase orders, calculating payment terms, and ensuring accuracy and compliance with company policies.

The role is approved for either remote work within the United States or a hybrid arrangement for associates located in Newport News, VA, following company policy.

Responsibilities

• Verify accuracy of invoice images and supporting documents
• Enter invoice details into the ERP system using a 3-way match process
• Investigate and resolve invoice-related problems and inquiries
• Identify different accounting document types
• Assist with ad hoc accounts payable duties as needed
• Calculate and apply accurate payment terms to vendor invoices
• Accurately bill customers for products and services
• Perform advanced problem-solving related to unit of measure differences and other research
• Review entries to prevent duplication
• Communicate with outside vendors to ensure accurate invoice processing
• Maintain adherence to accounts payable policies and goals
• Provide elevated support during month-end and year-end closing periods
• Deliver high-quality customer service to internal and external customers
• Support corporate programs, goals, and initiatives
• Collaborate effectively within Accounts Payable and other departments
• Participate in associate meetings and communicate concerns to management
• Represent the organization professionally and uphold quality customer service standards
• Comply with all company policies, rules, regulations, and applicable safety procedures

Requirements

• Experience in accounts payable, procurement (P2P), or related financial functions
• Understanding of accounting concepts through coursework or relevant experience
• Experience with inventory cycle counts and/or resolving receiving and shipping discrepancies
• Ability to work efficiently in a fast-paced environment with performance metrics
• Proficient computer skills including 10-key data entry with strong attention to detail in a paperless environment
• Strong recall ability for quick decision-making and critical thinking
• Effective organizational and prioritization skills aligned with job objectives
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams, etc.)

Compensation & Benefits

• Estimated pay range: $15.00 - $20.63 per hour (actual pay may vary by location and candidate qualifications)
• Bonus or incentive plan eligibility
• Comprehensive benefits including health, dental, vision, paid time off, life insurance, and 401(k) with company match
• Additional benefits supporting mental, physical, and financial well-being such as mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, and community involvement opportunities

Location

• Remote within the United States or hybrid in Newport News, VA, as per company policy

Equal Opportunity

The employer is an equal opportunity employer and government contractor, complying with all applicable regulations prohibiting discrimination against qualified protected veterans and individuals with disabilities. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.