Accounts Payable Invoice and Payment Manager

Overview

An organization is seeking an experienced and detail-oriented Accounts Payable Invoice and Payment Manager to lead day-to-day invoice processing and payment operations. This role involves overseeing a team of accounts payable (AP) professionals, ensuring timely and accurate invoice handling, managing multi-system payment workflows, and maintaining strong cross-functional relationships with internal stakeholders and external partners. The ideal candidate will have deep AP expertise, strong leadership skills, and a continuous improvement mindset.

Responsibilities

• Oversee invoice processing operations to ensure accuracy, timeliness, and compliance with established procedures.
• Manage end-to-end payment operations, including daily payment file reconciliation, wire total reporting to Treasury, and payment tracking.
• Monitor team performance and workflow queues to ensure help desk inquiries, invoice changes, and comment resolution meet quality and timeliness standards.
• Coordinate month-end close activities, including timely notifications to back-office partners.
• Oversee Return EFT and Stale Check resolution processes.
• Ensure payment term compliance by investigating mismatches, processing Payment Term Waiver approvals, and escalating exceptions as needed.
• Oversee TSA invoice processing to ensure template accuracy for on-time payment clearance.
• Monitor and manage Credit Memos with outstanding payment status, ensuring Immediate Terms are applied appropriately.
• Supervise bulk invoice template workflows and ensure daily query uploads are completed; serve as backup when needed.
• Train team members and business users on AP processes and system tools.
• Identify trends in manual invoice submissions and proactively engage the business to address root causes.
• Support the transition of select processes to back-office teams, ensuring proper documentation and knowledge transfer.
• Perform user acceptance testing (UAT) and regression testing on new or updated processes.

Required Skills and Qualifications

• Extensive hands-on experience managing invoice and payment operations at scale, including full-cycle AP processing, payment file management, and reconciliation.
• Direct experience with Oracle Payables or a comparable ERP system.
• Experience with robotic process automation (RPA) or workflow automation tools (e.g., Power Automate or equivalent) to streamline AP processes.
• Proven ability to lead, develop, and hold accountable a team of AP professionals.
• Working knowledge of payment platforms and tracking tools, including JPMorgan payment systems, Corpay, and VCARD payment processes.
• Experience managing AP activities in alignment with financial close calendars.
• Strong attention to detail with experience conducting invoice quality reviews and enforcing payment term compliance.
• Ability to collaborate effectively with internal teams (Finance, Treasury, Ad Sales) and external partners (back-office processing teams, banking partners).
• Experience documenting processes, developing job aids and SOPs, and transitioning work to shared service or back-office teams.
• Ability to extract, interpret, and act on data from AP dashboards and reporting tools.
• Familiarity with workflow tracking platforms such as Smartsheet.
• Experience training team members and business users on AP systems and operational procedures.

Minimum Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent work experience.
• 3 to 5 years of accounts payable or procure-to-pay experience, with at least 2 years in a supervisory or management role.
• Proficiency with ERP-based AP systems (Oracle preferred).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience working with banks.
• Familiarity with Smartsheet or similar workflow management tools.
• Experience managing back-office or shared services partnerships.

Compensation and Benefits

The compensation structure is designed to be market-competitive and supports efforts to attract and retain employees. Salary ranges are determined by role, level, and location within four US Labor Market Zones:

• Low (N1): $91,770 - $137,655
• Mid (N2): $96,600 - $144,900
• High (N3): $106,260 - $159,390
• Top (N4): $111,090 - $166,635

Individual pay is determined by work location and additional factors including job-related skills, experience, and relevant education or training. These ranges reflect base salary only and do not include bonus or benefits.

Location

This is a remote position that can be located anywhere in the contiguous United States.

Additional Information

A background check may be required due to job duties involving routine access to proprietary data. Qualified applicants with arrest and conviction records will be considered in accordance with local ordinances and state law.