Accounts Payable Manager

Overview

A fast-growing company at the center of the creator economy is seeking an Accounts Payable Manager to own and scale the accounts payable function. This role involves managing the complete AP lifecycle while building processes, controls, and documentation to support rapid organizational growth. The position requires close collaboration with Finance, Operations, Talent, and department leaders.

Responsibilities

Accounts Payable Operations

• Manage the full-cycle accounts payable process including invoice intake, coding, approvals, payment processing, vendor maintenance, and reconciliations.
• Ensure accurate and timely invoice processing in accordance with company policies and approval workflows.
• Handle vendor payments via ACH, wire transfers, checks, and other approved methods.
• Monitor AP aging, manage payment obligations, payment terms, and vendor communications proactively.
• Reconcile vendor statements, investigate discrepancies, and resolve issues with vendors and internal stakeholders.
• Maintain accurate vendor records including W-9s, payment details, contracts, tax documentation, and supporting files.
• Serve as the primary contact for AP-related inquiries from vendors, employees, and finance leadership.

Month-End Close & Financial Support

• Support month-end and year-end close activities through AP accruals, reconciliations, aging reviews, and expense reporting.
• Prepare schedules and documentation required for financial reporting and close processes.
• Assist with 1099 preparation and other compliance-related reporting.
• Support audits by preparing AP schedules, reconciliations, and requested documentation.
• Maintain accurate records to improve close readiness and reporting reliability.

Process Improvement & Systems

• Identify opportunities to improve AP workflows through automation, system enhancements, and process optimization.
• Create, maintain, and improve AP documentation including SOPs, process maps, approval workflows, payment procedures, close checklists, and escalation paths.
• Build scalable processes that reduce manual effort while improving accuracy and visibility.
• Partner with cross-functional teams to improve upstream processes impacting AP efficiency and financial accuracy.
• Help establish best practices and controls as the organization grows.

Controls, Compliance & Vendor Management

• Maintain strong internal controls around vendor setup, invoice approvals, payment processing, and recordkeeping.
• Ensure compliance with company policies and documentation requirements.
• Monitor approval timelines and follow up with stakeholders to keep payments and close activities on track.
• Identify operational risks and implement safeguards to reduce errors and improve accountability.
• Build strong vendor relationships through clear communication, professionalism, and proactive issue resolution.

Qualifications

• 5+ years of accounts payable, accounting, or finance operations experience.
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience managing full-cycle accounts payable processes, vendor management, and payment execution.
• Strong understanding of accounting fundamentals, expense coding, accruals, reconciliations, and month-end close procedures.
• Experience creating or maintaining SOPs, process documentation, workflows, or operational guides.
• Proficiency with accounting systems and AP platforms such as NetSuite, QuickBooks, Sage Intacct, Bill.com, Ramp, Brex, Expensify, or similar tools.
• Advanced Excel or Google Sheets skills including reconciliations, reporting schedules, pivot tables, and data review.
• Exceptional attention to detail and strong organizational skills.
• Ability to manage multiple priorities in a fast-paced, evolving environment.
• Strong written and verbal communication skills.
• High degree of ownership, accountability, and discretion when handling sensitive financial information.

Preferred Qualifications

• Experience in high-growth startups, media, entertainment, creator economy, technology, or professional services.
• Experience implementing AP automation tools or improving approval workflows.
• Familiarity with purchase order processes, vendor onboarding, and internal control frameworks.
• Experience preparing 1099s and supporting external audits.
• Previous AP Manager, AP Lead, or function-owner experience.
• Experience building finance processes from scratch in environments with limited documentation or structure.
• Experience partnering closely with cross-functional teams including Operations, Legal, Talent, Production, or Executive leadership.