Accounts Payable Representative

Overview

This position reports to the Accounts Payable Supervisor and is part of the Corporate Finance Team. The role supports the Accounts Payable function with a primary focus on payment processing, banking and cash management activities, travel and entertainment (T&E) review, and compliance support. Cross-training across full-cycle accounts payable tasks will be provided to ensure flexibility and team coverage as business needs evolve.

This role requires strong attention to detail, solid communication and follow-up skills, and the ability to problem-solve in a fast-paced environment. It is ideal for someone looking to grow their accounts payable knowledge, contribute to process improvements, and build a rewarding career while maintaining a healthy work-life balance.

This is a full-time remote role based in the United States.

Responsibilities

Accounts Payable & Payment Processing

• Receive, review, and verify invoices for completeness, accuracy, and appropriate approvals
• Monitor accounts payable aging, track open items, follow up on invoices pending approval, and clear aging balances timely
• Execute payment runs and support payment schedule deadlines
• Track and monitor on-time payment metrics and collaborate with departments to maintain timely payments
• Manage vendor inquiries, payment follow-ups, and status updates
• Support month-end close activities by preparing AP reports, reconciling open items, and ensuring timely completion of payment-related tasks
• Assist with annual 1099 reporting and filing, including data review, vendor validations, and documentation support

Vendor & Master Data Management

• Collaborate with Procurement to maintain vendor master data and report any change requests
• Communicate with vendors and internal stakeholders to resolve invoice discrepancies and variances
• Work with internal departments to resolve purchase order, invoice, and payment exceptions

Banking & Cash Management

• Monitor banking activities to ensure no payments are blocked due to debit filters
• Manage daily banking forecasts and collaborate with the Treasury team

Travel & Entertainment

• Assist with T&E expense review and approvals in Concur
• Ensure employees process expenses within 30 days of payment charge

Compliance & Process Improvement

• Ensure compliance with company policies, accounting standards, SOX, and audit requirements
• Provide documentation and support for internal and external audits
• Support continuous improvements within the AP and payment processes

Requirements

• Associate degree or certification in Accounting, Finance, or related field
• Minimum 2 years of full-cycle accounts payable experience
• Experience with Oracle or similar accounting software
• Proficiency in Excel, including VLOOKUP/XLOOKUP, PivotTables, Filters, and basic formulas (SUMIF, COUNTIF, IF)
• Knowledge of 2-way and 3-way matching and invoice reconciliation
• Ability to analyze AP data, identify discrepancies, and support reconciliations, payment runs, and audit requests
• Strong attention to detail and accuracy
• Good communication and problem-solving skills
• Ability to meet deadlines and adapt to shifting priorities
• Ability to support multiple AP functions as business needs evolve
• International payment experience is a plus

Compensation & Benefits

• Annual salary range: $47,000 - $79,000
• Eligibility for bonus and benefits
• Full medical, vision, and dental coverage effective from the first day
• 15 days PTO (accrual begins on date of hire and increases with tenure), 12 paid holidays, plus one floating holiday
• Up to 14 weeks of parental leave
• Monthly wellness subsidy
• Work from home reimbursement
• Flexible spending account
• 401(k) retirement savings plan
• Employee stock purchase plan

Location

• Remote position based in the United States