Accounts Payable Specalist

Overview

This role involves managing the accounts payable process by reviewing stock invoices from suppliers and ensuring timely payment according to established procedures. The specialist will communicate effectively with external suppliers and internal managers to resolve discrepancies and maintain accurate records.

Responsibilities

• Receive and review payable invoices for accuracy.
• Collaborate with other departments to resolve invoice discrepancies promptly.
• Assist the Accounts Payable Supervisor in monitoring workflow to ensure timely invoice payments, discount captures, and statement reconciliations.
• Enter payables data in compliance with company policies and serve as the point of contact for payable inquiries.
• Audit incomplete purchase orders and follow up with relevant departments to confirm timely receipt of products.
• Perform data entry and manage work queues to complete invoice payments.
• Build and maintain professional relationships with internal customers and suppliers to provide excellent customer service.
• Contact suppliers and branches to resolve billing discrepancies and delivery issues.
• Understand and assist in coordinating the payables calendar and payment distributions.
• Support training of new Accounts Payable employees.
• Communicate with branches, suppliers, and departments regarding payables discrepancies via phone, video calls, ticketing systems, email, and tracking tools.
• Reconcile supplier statements.
• Update vendor maintenance records and communicate necessary updates.
• Assist with telephone inquiries, message taking, filing, photocopying, and typing correspondence as needed.

Requirements

• Experience with ten-key data entry is required.
• Strong customer service skills.
• Proficiency in Microsoft Excel, Word, and Outlook; working knowledge of Eclipse software preferred.
• Computer literacy, teamwork ability, accuracy, and organizational skills.
• Basic math skills including addition, subtraction, multiplication, and division.
• High school diploma or GED, or equivalent combination of education and experience.

Physical Demands

• Frequent sitting, standing, walking, use of hands/fingers, reaching, talking, and hearing.
• Occasional lifting of up to 5 lbs.
• Use of technology such as phone, computer, printer, keyboard, and 10-key calculator.
• Visual requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Attendance at branch/company meetings and events as required.
• Occasional overnight travel may be necessary.

Compensation & Benefits

• Eligibility for health, dental, and vision coverage, 401(k) plan, and flexible spending accounts, subject to plan terms.
• Company-paid benefits including life insurance, short-term disability, long-term care, and Employee Assistance Program, subject to waiting periods.
• Paid Time Off (PTO), excused absence time, and company-paid holidays.
• Additional optional benefits such as supplemental life insurance, hospital indemnity, accident, and critical illness coverage.
• Benefits eligibility begins the first of the month following 30 days of employment.
• Automatic enrollment in the 401(k) plan after 90 days for employees aged 21 or older.

Location

[Location details not provided in the original description]

Additional Information

• The employer is an Equal Opportunity Employer and does not discriminate based on age, color, race, national origin, gender, religion, marital status, disability, veteran or military status, sexual identity or expression, sexual orientation, or any other protected status.
• Veterans and military spouses are encouraged to apply.
• Candidates will undergo pre-employment assessments, motor vehicle record review, criminal background checks, reference checks, and a post-offer drug screen.
• Reasonable accommodations are available for applicants with disabilities during the hiring process.