Accounts Payable Specialist I

Overview

The organization is seeking an Accounts Payable Specialist I to join a collaborative team. This role is responsible for accurate processing of invoices, expense reports, vendor payments, and vendor records, while supporting procurement activities and providing excellent service to internal and external customers. The position helps ensure efficient, compliant, and accurate financial operations.

Responsibilities

• Review and process employee expense reports according to company policies and established approval procedures.
• Enter, validate, and process vendor invoices and payment transactions across multiple legal entities while maintaining data integrity and compliance standards.
• Perform vendor statement reconciliations and research and resolve discrepancies to ensure accurate account balances.
• Support payment cycles, including check runs and electronic vendor payments, to ensure timely and accurate disbursements.
• Create and maintain purchase orders based on project team requirements and approved vendor quotations, ensuring adherence to procurement processes.
• Establish, maintain, and update vendor master records in compliance with internal controls, documentation requirements, and company policies.
• Provide professional and timely support to vendors and internal stakeholders by responding to routine inquiries and assisting with issue resolution.
• Perform additional duties and responsibilities as needed.

Requirements

• 2 years of experience.
• Associate's or bachelor's in accounting or a related field is preferred but not required.
• Basic knowledge of accounting procedures and standards.
• High level of interpersonal skills to handle confidential matters related to daily business operations.
• Strong organizational/follow-up skills and attention to detail.
• Well-rounded knowledge of commonly used concepts, practices, and procedures of the associated industry.
• Excellent verbal and written communication, time management, interpersonal, and organizational skills.
• Proven experience with Microsoft Office applications (Word, Excel, PowerPoint, Access).
• Must have authorization to work permanently in the U.S.

Preferred Qualifications

• Experience with Microsoft D365 F&O.
• Openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.

Compensation & Benefits

• Target Base Compensation Range: $21.50 - $28.00/ hour
• Actual salary may be determined by job-specific skills, education, training, job location, number of years of experience related to this role, and comparison to other employees already in this role.
• Flexible workplace
• Employee ownership
• Comprehensive benefits package
• Competitive pay
• Collaborative environment
• Innovative culture

Location

• U.S. (Must have authorization to work permanently in the U.S.)

Additional Information

• This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.
• The employer does not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor with a written and signed agreement in place with the employer.