Accounts Payable Specialist

Overview

This role supports accurate, timely accounts payable processing and delivers quality customer service to internal and external customers.

Responsibilities

• Perform general accounts payable duties, including recording and setting up invoices for payment, in accordance with company and established accounting policies and procedures.
• Ensure accurate and timely payment of all company invoices.
• Receive invoices from communities, vendors, and corporate associates.
• Review each invoice for:
  • Legitimacy
  • Accurate coding
  • Appropriate approvals
  • Correct amount for payment
• Prioritize processing of invoices requiring immediate attention, including (but not limited to): utilities, government agencies, legal settlements, expense reports, resident refunds, and phone bills.
• Code and batch invoices as appropriate.
• Enter invoices into the accounts payable software system; verify work and approve invoices for payment.
• Process recurring invoices for payment.
• Print, void, and process mailing of checks; release entries to the general ledger.
• Ensure approval compliance regarding high dollar value invoices.
• Respond to AP-related support inquiries (telephone, Service Central, etc.) from vendors, field operations, and corporate regarding invoice processing status, coding, and payment information.
• Research invoice and account issues and resolve discrepancies (including payment and invoice discrepancies).
• Maintain purchase card transactions and orders purchase cards.
• Serve as a resource for less experienced staff.
• Evaluate current work and business processes and identify and support business process improvements.
• Perform duties as assigned by your supervisor (this job description is an overview and not a comprehensive list).

Qualifications

Education and Experience

• High school diploma or general education degree (GED); and a minimum of one year of related experience preferred; or an equivalent combination of education and experience.

Certifications, Licenses, and Other Special Requirements

• None

Management/Decision Making

• Uses limited independent judgment based on precedents and established guidelines.
• Solves problems using standard procedures and precedents.
• Knows when to refer issues to a supervisor and when to handle them personally.

Knowledge and Skills

• Working knowledge of a skill or discipline requiring basic analytic ability.
• Overall understanding of the work environment and process.
• Working knowledge of the organization.

Physical Demands and Working Conditions

• Standing
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Talk or hear
• Ability to lift up to 25 pounds
• Vision
• Requires interaction with co-workers, residents, or vendors

Preferred Qualifications

• None listed beyond the education and experience requirements above.

Compensation & Benefits

• Base pay range will be determined by applicant’s skills and experience.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity insurance, and legal plan
• Tuition reimbursement

Additional Notes

• Temporary associates are not benefits eligible but may participate in the company’s 401(k) program.

Location

• Not specified in the provided job description.

Additional Information

• Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply.
• To support associates on their journey to become a U.S. citizen, the employer advances fees for naturalization (Form N-400) application costs, up to $725 (less applicable taxes and withholding), for qualified associates who have been with the organization for at least a year.
• The application window is anticipated to close within 30 days of the date of the posting.

Equal Opportunity

• Equal opportunity employer and drug-free workplace.