Accounts Payable Supervisor - Legal Payments - Finance Department

Overview

The organization’s Finance Department is seeking a full-time Accounts Payable Supervisor to assist with the review, reconciliation, payment, and reporting of agency obligations.

This role supports accounts payable processes for agency services, legal services, and court-related services, including court experts.

Responsibilities

• Supervise the agency’s accounts payable processes for all bills related to agency services.
• Provide regular supervision of Accounts Payable staff, including timely and comprehensive annual performance evaluations and identifying training needs.
• Monitor the timely completion of payments, the application of payments, and processing, including verifying and reconciling invoices.
• Review weekly vendor payment reports for accuracy and routinely scan documentation for audit compliance.
• Assist the Accounting Manager by working with the Accounting Unit to ensure funds are properly committed/encumbered during the fiscal year and re-allocated/obligated as needed.
• Communicate with vendors about billing issues, and provide technical assistance to vendors and agency employees to ensure customer service and compliance with agency rules and regulations.
• Participate in the development and implementation of agency accounts payable policies and procedures, including the Internal Control Policy.
• Support department initiatives, including moving to paperless workflows, cross training, standardized/routine reporting, and performance management.
• Assist in resolving unit issues during the fiscal year, including opening and closing the state accounting system (MOSAIC) and other agency payment systems.
• Prepare and disseminate internal information regarding payment statuses and processes; maintain related electronic and hard-copy files.
• Perform other duties as assigned.

Qualifications

Minimum Entrance Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, or similar field, or an equivalent combination of relevant education, training, and experience.
• Four years of experience in accounting and/or accounts payable.
• Access to home internet sufficient to work remotely.

Required Skills/Knowledge

• Proficiency with the state accounting system (MOSAIC), including reconciling accounts and managing accounts payable or similar accounting systems.
• Advanced knowledge of Microsoft Office 2010+ with emphasis on Excel, Access, and Outlook.
• Two or more years of supervising or mentoring experience.
• Experience implementing new billing/platform systems.
• Ability to proactively identify process improvement solutions and implement effective solutions.
• Ability to create, analyze, and interpret financial information and scenarios.
• Knowledge and understanding of state finance law, as well as payment and procurement regulations.
• Good communication skills.
• Ability to work independently and as part of a group.

Personal and Professional Attributes

• Integrity, strong communication skills, and strong analytical and decision-making skills.
• Strong leadership and managerial skills, strong interpersonal skills, high energy level, and a positive outlook.
• Commitment to customer service and professionalism.

Preferred Qualifications

• Experience supporting paperless initiatives, cross training, standardized/routine reporting, and performance management.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Massachusetts (remote work available; access to home internet sufficient to work remotely is required).

Equal Employment Opportunity

The organization is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation, as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies.