Accounts Receivable Specialist

Overview

An organization focused on sustainability and innovation in waste management is seeking an Accounts Receivable Specialist to join their Finance team. This role primarily involves invoice creation, account reconciliations, and cash applications to support accurate and timely billing and collections.

This is a remote position with occasional travel to the New York headquarters for candidates based in the New York City area.

Responsibilities

• Prepare and process customer invoices for contract and on-demand clients
• Post journal entries and ensure accurate transaction recording
• Apply customer payments accurately and promptly
• Reconcile daily payment activity, settlement batches, and bank deposits
• Perform general ledger and customer account reconciliations
• Maintain and update customer records and billing data
• Investigate and resolve billing discrepancies and open items
• Manage customer portal submissions and updates
• Respond to customer inquiries and follow up on outstanding issues
• Initiate collections on past-due accounts and negotiate payment solutions
• Coordinate with internal teams to address invoicing and account concerns
• Review customer contracts for billing accuracy and completeness
• Track and report on accounts receivable metrics, including aging and Days Sales Outstanding (DSO)
• Contribute to ad-hoc accounting and finance projects
• Support continuous improvement of accounts receivable policies and procedures

Requirements

• Minimum 2 years of experience in Accounts Receivable or Accounting, with a focus on collections
• Moderate to advanced proficiency in Microsoft Excel and Outlook
• Strong data analysis skills
• Familiarity with ERP or accounting systems
• Excellent communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Detail-oriented with the ability to meet tight deadlines
• Ability to thrive in a fast-paced, dynamic work environment
• Capable of working independently with minimal supervision

Preferred Qualifications

• Post-secondary degree or diploma in Accounting, Finance, or a related field
• Experience or knowledge of the waste industry

Compensation & Benefits

• Hourly pay range: $24.00 - $28.85 (USD)
• Competitive total compensation package including Medical, Dental, Vision, Life Insurance, and Short-Term Disability
• Paid vacation, holidays, and personal days
• Additional educational opportunities and training may be available with management approval

Location

Remote role with occasional travel to New York headquarters for candidates based in the New York City area.