Accounts Receivable Specialist

Overview

Remote (U.S.)

This role is responsible for accounts receivable operations, including issuing invoices tied to approved milestones or monthly periods, applying incoming payments to open invoices, and following up on overdue balances. Most payments are received by ACH, with some clients paying by check and others remitting payments against purchase orders that require the PO number on every invoice.

Responsibilities

• Create and send monthly and milestone invoices, ensuring PO numbers and contract references are included as requested by each client
• Apply ACH, wire, and check payments to open invoices and complete invoice matching
• Investigate payment-to-invoice mismatches to determine the correct application before posting payments
• Send reminder emails and make calls for overdue balances, maintaining notes for each account
• Prepare a weekly aging report for the finance manager
• Perform month-end reconciliation of receivables against the bank

Requirements

• At least a year in accounts receivable, billing, or collections
• Experience with QuickBooks, NetSuite, Sage Intacct, or a similar accounting system
• Excel skills including lookups, filters, and pivot tables
• A quiet place to work and a reliable internet connection

Preferred Qualifications

• Billing experience for a software or services company
• Experience with Bill.com or a similar invoicing tool

Hours

Hours are within U.S. business hours and agreed with you.

Compensation & Benefits

• Medical, dental, and vision insurance for you and your dependents
• 401(k) with an employer match
• Paid vacation, sick leave, and U.S. public holidays
• Yearly budget for courses, books, and certifications
• Laptop, monitor, and home office equipment provided

Location

Remote (U.S.)