Accounts Receivable Specialist -Yardi

Overview

This role is responsible for the resident revenue cycle for an assigned group of US properties, from move-in through move-out. Responsibilities include setting up new leases in Yardi, applying daily cash, maintaining accurate tenant ledgers, managing delinquency and deposit accounting, and completing monthly GPR, accrual, and AR reconciliations that support financial statements. The position involves daily collaboration with US site teams and property management.

Responsibilities

• Move-Ins & New Resident Setup

  • Audit each new move-in in Yardi against the executed lease.
  • Post prorated rent, deposits, admin, pet, parking, and utility charges.
  • Set up concessions and recurring charge schedules correctly on the first attempt.

• Cash Application & Tenant Ledgers

  • Apply lockbox, ACH, portal, check, and money order receipts daily.
  • Clear unapplied and suspense items.
  • Correct misapplied payments, duplicate charges, and open credits with documented adjustments.

• Delinquency & Collections

  • Review aging by property.
  • Assess late fees per lease and local ordinance.
  • Track payment plans and rental assistance.
  • Support notices and legal referrals.
  • Recommend approved write-offs.

• Move-Outs & Deposit Accounting (SODA)

  • Finalize move-out ledgers.
  • Issue SODA statements within the statutory deadline.
  • Research disputes and issue corrections.
  • Manage former-resident balances and coordinate the collections handoff.

• GPR & Accruals

  • Review GPR daily for market rent, lease rent, loss-to-lease, vacancy, and concession accuracy.
  • Post and review monthly GPR accruals, including vacancy loss, concessions, and bad debt.

• Month-End Close & Reconciliations

  • Reconcile AR subledger to the GL, including prepaid rent and deposit liability.
  • Deliver the AR close package and revenue variance commentary per the close calendar.

• Reporting & Stakeholder Support

  • Distribute delinquency, move-in/move-out, and receivables reporting, flagging exceptions.
  • Support audit, owner, and lender requests with ledgers and documentation.

• Process & Team Support

  • Keep AR, move-in, and SODA procedures documented.
  • Reduce rework.
  • Train and review junior AR staff on setup, cash application, and corrections.

Requirements

• Semi-Qualified CA / CA Qualified; CPA preferred
• 1–2 years of accounts receivable experience, with US real estate property management accounting
• Hands-on Yardi Voyager experience, including:
  • resident ledgers
  • charge codes
  • receipts
  • move-in/move-out functions
  • AR reporting
• Proficient in Excel:
  • pivot tables
  • VLOOKUP/XLOOKUP
  • SUMIFS
  • reconciliations on large ledger exports
• Comfortable working in the US accounting night shift (5.30 PM to 2.30 AM)
• Good English communication (written and verbal)
• Working knowledge of lease terms, prorations, concessions, and security deposit rules

Core Skills

• Strong attention to detail and documentation discipline
• Ability to manage deadlines in a high-volume, multi-property environment
• Problem-solving for ledger exceptions and reconciliation items
• Clear communication with US site teams, property managers, and residents

Compensation & Benefits

• Not specified

Location & Work Schedule

• Location: Remote (work from office)
• Location detail: India (US night shift)
• Shift timings: EST/PST (US time zone)
• Employment type: Full-Time, Permanent