Administrative & Finance Officer

Overview

This is a full-time Finance & Administration Officer position supporting a national conservation organization during a maternity leave, with an estimated 40 hours/week and a flexible work schedule (remote).

• Contract type: Full-time contract (maternity leave)
• Estimated start date: October 5, 2026
• End date: until February 2028
• Compensation: Starting $60k–$67k/annum (based on experience)

Responsibilities

• Manage day-to-day financial administration, including tracking revenues and expenses, processing transactions, and maintaining accurate financial records.
• Create, maintain, and update organizational, project, and grant budgets.
• Support regular financial processes, including reconciliations, payments, reimbursements, cash flow forecasting, and financial reporting.
• Work with the organization’s accountant and independent auditors to complete, review, and file financial statements and support annual reporting to the CRA.
• Maintain grant records, budgets, reporting requirements, payment schedules, and key deadlines.
• Process and record donations and grants, including preparing charitable receipts and maintaining required documentation.
• Maintain and regularly update key databases, CRM systems, spreadsheets, files, and organizational records.
• Maintain administrative systems, policies, manuals, and internal processes, and identify practical improvements.
• Prepare contracts, funding agreements, and other administrative documents with guidance from the National Conservation Director.
• Maintain organizational software and digital platforms and support the implementation of new tools as needed.
• Support logistics for fundraising initiatives, events, presentations, and occasional field activities.
• Support routine communications and digital administration, including newsletters, media lists, social media, and website updates as needed.
• Complete other miscellaneous tasks necessary to fulfill the organization’s mandate.

Requirements

• Highly detail-oriented, accurate, and reliable.
• Excellent organizational skills and time management; ability to manage multiple priorities.
• Experience with financial administration, bookkeeping, or related financial processes (experience using QuickBooks Online is an asset).
• Comfortable working with budgets, expenses, revenues, reconciliations, and financial tracking.
• Comfortable working with databases, CRM systems, spreadsheets, and digital tools.
• Familiarity with grant administration and reporting.
• Highly adaptable and able to work independently.
• Clear written and verbal communication skills and a collaborative approach.

Preferred Qualifications

• Experience with nonprofit, charitable, or environmental organizations is an asset.

Compensation & Benefits

• Estimated compensation: $60k–$67k/annum (based on experience)
• Compensated monthly
• Flexible work schedule

Location

• Anywhere in Canada (remote working)

Application

• Application deadline: September 9, 2026
• Anticipated start date: October 5, 2026

Applications must include both a resume and a cover letter. Applications submitted without both documents will not be considered.

Only candidates selected for an interview will be contacted.