AP & AR Associate

Overview

A global leader in on-demand private aviation is seeking an Accounts Payable and Accounts Receivable Associate to join their Shared Services team. The organization operates one of the largest private aviation fleets worldwide and offers services including private flights, freight, safety and security solutions, and managed services to individuals, businesses, and government agencies.

Responsibilities

• Manage the Accounts Receivable mailbox and respond to inquiries within one hour
• Generate and distribute customer invoices and credit memos to brokers
• Record daily incoming payments and process credit card transactions
• Review and post fees and apply customer payments accurately in NetSuite
• Distribute aging statements to support timely collections
• Complete month-end tasks and assist with internal and external audits
• Monitor the Accounts Payable mailbox and provide backup support as needed
• Ensure invoices and credit memos are properly coded, approved, and entered daily
• Perform two-way invoice to purchase order matching in NetSuite
• Communicate with vendors to resolve discrepancies or statement issues
• Support audits and special projects assigned by management

Requirements

• 2-3 years of experience in accounts payable, accounts receivable, or related accounting functions
• Working knowledge of Oracle or NetSuite; experience with Concur is a plus
• Familiarity with flight database systems is advantageous
• Experience in the aviation industry or multinational companies preferred
• Strong proficiency in Microsoft Excel
• Excellent verbal and written communication skills
• Detail-oriented, organized, and self-motivated
• Ability to work effectively in a team environment

Compensation & Benefits

• Hourly pay range: $20.72 to $24.38, based on experience and skills
• Eligibility for a discretionary annual incentive program up to 6% based on individual and organizational performance
• Tuition reimbursement
• Competitive 401(k) plan
• Comprehensive medical, dental, and vision insurance
• Access to mental health and wellness counseling
• Financial planning assistance
• Additional programs supporting overall well-being

Location

This role is part of a Shared Services team supporting a global private aviation organization. Specific work location details were not provided.

The employer is an equal opportunity organization committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.