AP/AR Accounting Specialist

Overview

The organization is seeking a detail-oriented and proactive AP/AR Accounting Specialist to join the finance team. Working closely with the CFO and Controller, this role supports accounts payable, accounts receivable, billing, payment processing, reconciliations, and month-end closing activities.

Responsibilities

• Process and reconcile invoices, ensuring accurate coding to purchase orders and the appropriate jobs or projects.
• Manage customer and builder billing, including progress invoices, change orders, commercial project draws, and retainage.
• Record and reconcile supplier payments, customer receipts, bank transactions, and payment settlements.
• Investigate and resolve discrepancies, including duplicate transactions, missing entries, supplier credits, short payments, and other accounting issues.
• Reconcile supplier statements, monitor accounts receivable aging, and follow up on overdue balances.
• Maintain accurate financial records in QuickBooks Online and ServiceTitan, ensuring transactions are properly matched and recorded.
• Support month-end closing activities and meet established deadlines.
• Document accounting procedures and collaborate with the finance team to ensure cross-coverage and continuity.
• Use automation and AI tools to improve transaction matching, identify discrepancies, and streamline accounting processes.

Requirements

• At least 3 years of experience in accounts payable, accounts receivable, or full-cycle accounting.
• Recent, hands-on experience with QuickBooks Online.
• Experience with construction or job-cost accounting, including progress billing, change orders, retainage, back-charges, and job-cost allocation.
• Strong data analytical skills, including lookup functions, pivot tables, and data reconciliation.
• Excellent organizational and problem-solving skills.
• Strong written English and the ability to communicate professionally.
• High attention to detail and the ability to manage high transaction volumes and deadlines.

Preferred Qualifications

• Experience with ServiceTitan, particularly purchase orders, supplier bills, invoice batches, and QuickBooks integrations.
• A degree in Accounting, Finance, or a related field.
• Experience in technical, operational, or service-oriented business environments, ideally involving project coordination and field operations.

Location

• Remote

Working Hours

• Monday–Friday, 8:00 AM–5:00 PM US Central Time