Billing Compliance Specialist

Overview

A leading global law firm is seeking a Billing Compliance Specialist to support client and matter finance data maintenance, manage firm engagement letters, and ensure the accuracy of client and matter billing information for new business. This role involves collaboration with Client Operations and Finance Departments and reports to the Senior Manager of Client Operations: Compliance & Reporting.

Responsibilities

• Review client and matter information including billing, rate, and retainer requirements through the business intake process
• Conduct due diligence and provide accurate, timely information to lawyers and firm personnel regarding current and new business
• Modify client and matter data within finance systems such as Aderant and Intapp upon request
• Collect and review Engagement Letters to ensure accuracy of client and matter setup
• Review Outside Counsel Guidelines and support the implementation of Billing Guidelines
• Follow up with lawyers and firm personnel to obtain necessary documentation such as Engagement Letters and Billing Guidelines
• Maintain client and matter data throughout the lifecycle, including updates to Bill Groups, lawyer assignments, and credits
• Provide backup support for time entry modification requests and cost-backup inquiries
• Perform administrative tasks related to billing compliance
• Support proper administrative close-out of matters and clients at the conclusion of representation
• Maintain records in accordance with applicable laws and firm policies

Requirements

• Bachelor’s degree required
• Minimum of 2 years experience in a legal billing environment
• Ability to initiate, follow through, and complete time-sensitive projects with minimal supervision in a fast-paced global environment
• Experience with client and matter finance information and ability to compare to executed Engagement Letters and Outside Counsel Guidelines
• Proficiency with industry-standard office software including Elite and/or Aderant, Intapp, Adobe, Microsoft Office Suite, and Outlook
• Strong analytical skills with the ability to compile, review, and logically report results based on varied data and information
• Excellent verbal and written communication skills to interact with partners, associates, and personnel across international offices
• Strong attention to detail and organizational skills

Compensation & Benefits

• Anticipated salary range: $80,000 - $100,000
• Actual salary will be based on qualifications, relevant experience, education, certifications, and location

Location

• This position may require periodic physical presence in the firm’s offices as business needs require

Equal Opportunity

The employer is committed to providing an equal opportunity work environment without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and expression, or any other legally protected status.