Billing Specialist

Overview

Full-time Billing Specialist position responsible for managing high-volume law firm billing from initial matter intake through final bill production. This role supports both e-billing and paper billing workflows, coordinating daily billing activities while ensuring accuracy and compliance with client requirements. The Billing Specialist maintains strong working relationships with attorneys, clients, and e-billing platforms, and contributes to ongoing improvements in billing processes.

Responsibilities

• Compile and bill attorney hours to clients every month
• Review and edit pre-bills in response to attorney and legal assistant requests
• Oversee billing procedures and personnel to ensure a productive process
• Apply retainer funds as directed by attorney
• Handle a high volume of bills per month
• Interact and communicate effectively with attorneys, legal assistants, and clients
• Review and verify accuracy of billing and supporting documentation as required
• Research and respond to inquiries regarding billing issues and problems
• Create new billing formats as needed
• Create billing schedules and other billing analyses as required
• Create and print final client billing
• Ensure strict confidentiality at all times
• Assist with special projects as needed

Key Competencies

• Communication: Provide concise, direct, unambiguous information; ensure recipients understand specifics and purpose
• Conflict Management: Address problems openly and objectively to resolve issues in an unemotional, constructive manner
• Professionalism: Maintain high standards for performance, ethical conduct, and respect
• Planning & Priority Setting: Identify priorities and develop detailed action plans with objectives, accountabilities, time frames, standards, review stages, and contingencies

Requirements

• College level accounting classes or Accounting Degree
• Demonstrated proficiency with MS Office
• Ability to multi-task and prioritize
• Ability to organize workflow and use time efficiently
• Strong attention to detail

Other Duties

This job description is not designed to cover every activity, duty, or responsibility that may be required. Duties and responsibilities may change at any time with or without notice.