Billing Specialist

Overview

The Billing Specialist is responsible for generating accurate and timely invoices for clients, maintaining proper documentation of services rendered, and keeping client account records up to date. This role requires coordination with internal teams such as payroll, collections, and client management to resolve billing discrepancies and support client inquiries. Strong attention to detail, proficiency in billing software, and the ability to manage multiple tasks in a fast-paced environment are essential.

Responsibilities

• Generate and review client invoices for accuracy and completeness
• Maintain billing records and ensure timely submission of invoices
• Ensure billing complies with contract terms, including bill rates, overtime, and special requirements
• Collaborate with payroll, sales, and account management teams to reconcile data and resolve discrepancies
• Monitor and manage purchase orders, including tracking PO balances, ensuring sufficient funding, and updating internal records
• Validate PO numbers on all invoices to ensure alignment with client requirements
• Process invoices in multiple currencies, applying accurate foreign exchange rates and performing reconciliation
• Maintain awareness of country-specific invoicing requirements
• Respond promptly and professionally to client inquiries regarding billing and purchase order issues
• Provide project assistance and analysis as needed
• Perform other duties as assigned

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a related field
• Minimum of 2 years of billing, accounting, or administrative experience, preferably in a staffing or service-based industry
• Experience with purchase order tracking and reconciliation
• Excellent knowledge of Excel and ability to learn new software applications
• Experience with PeopleSoft is a plus
• Strong attention to detail and problem-solving skills
• Effective communication and interpersonal skills
• Ability to manage multiple priorities and meet tight deadlines
• Ability to maintain regular attendance and work all necessary hours

Location

Not specified