Bookkeeper (QuickBooks Online)

Overview

The organization is seeking a full-time, fully remote Bookkeeper to join an in-house finance team and own day-to-day accounting work in QuickBooks Online. This role focuses on keeping records accurate and current, managing payables and receivables, processing payroll, and responding to vendor questions promptly and professionally.

Responsibilities

• Enter and categorize transactions in QuickBooks Online and keep the books accurate and up to date
• Reconcile bank and credit card accounts; flag and resolve discrepancies
• Process and track vendor bills and payments, keeping payment schedules organized so vendors are paid on time
• Prepare and send invoices, track open balances, and follow up on late payments
• Process payroll for employees and contractors; track contractor payments and answer pay-related questions
• Track costs and payments by project or order
• Respond to vendor emails about payment status promptly and professionally; keep vendor records and contact details current
• Prepare weekly and monthly reports on:
  • amounts owed to vendors
  • amounts owed by customers
  • cash on hand
• Support the monthly close with the fractional CFO
• Flag unusual spending, late payments, or items that look off
• Prepare records and documents for external accountants or auditors when requested

Requirements

• At least 3 years of bookkeeping experience
• Hands-on experience with QuickBooks Online
• Experience with bank reconciliations, accounts payable, and accounts receivable
• Experience answering vendor or client emails
• Experience processing payroll for employees and contractors
• Excellent written and verbal English communication skills
• Strong attention to detail and accuracy
• Responsive and proactive, especially when replying to emails or chats
• Able to work independently with minimal supervision

Preferred Qualifications

• Experience in furniture, construction, or real estate

Minimum Technical and Work Environment Requirements

• Primary internet connection: minimum 15 Mbps

• Backup internet connection: at least 10 Mbps

• Backup connection requirement: capable of supporting work during a power outage

• Primary device: desktop or laptop with at least:

  • Intel Core i5 (8th generation or newer), or
  • Intel Core i3 (10th generation or newer), or
  • AMD Ryzen 5, or an equivalent processor
  • minimum 8 GB RAM

• Backup device: must meet or exceed the performance of an Intel Core i3 processor and be functional during power interruptions

• Peripherals and workspace:

  • functioning webcam
  • noise-canceling USB headset
  • quiet, dedicated home office space
  • smartphone for communication and verification purposes

Compensation & Benefits

Not specified in the provided job description.