Bookkeeper (QuickBooks Online)

Overview

This role is for a full-time, fully remote Bookkeeper to join the in-house finance team and own day-to-day accounting in QuickBooks Online. You will keep records accurate and current, manage payables and receivables, process payroll, and respond to vendor questions promptly and professionally.

Responsibilities

• Enter and categorize transactions in QuickBooks Online and keep the books accurate and up to date
• Reconcile bank and credit card accounts, and flag and resolve discrepancies
• Process and track vendor bills and payments, keeping payment schedules organized so vendors are paid on time
• Prepare and send invoices, track open balances, and follow up on late payments
• Process payroll for employees and contractors, track contractor payments, and answer pay-related questions
• Track costs and payments by project or order
• Respond to vendor emails about payment status promptly and professionally, and keep vendor records and contact details current
• Prepare weekly and monthly reports on amounts owed to vendors, amounts owed by customers, and cash on hand
• Support the monthly close with the fractional CFO
• Flag unusual spending, late payments, or anything that looks off
• Prepare records and documents for external accountants or auditors when requested

Requirements

• At least 3 years of bookkeeping experience
• Hands-on experience with QuickBooks Online
• Experience with bank reconciliations, accounts payable, and accounts receivable
• Experience answering vendor or client emails
• Experience processing payroll for employees and contractors
• Excellent written and verbal English communication skills
• Strong attention to detail and accuracy
• Responsive and proactive, especially when replying to emails or chats
• Able to work independently with minimal supervision

Preferred Qualifications

• Experience in furniture, construction, or real estate

Compensation & Benefits

• Not specified

Location

• Fully remote

Minimum Technical and Work Environment Requirements

• Primary internet connection: minimum speed of 15 Mbps
• Backup internet connection: at least 10 Mbps
• Backup connection must support work during a power outage
• Primary device: desktop or laptop equipped with at least:
  • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor
  • Minimum of 8 GB RAM
• Backup device: must meet or exceed the performance of an Intel Core i3 processor and be functional during power interruptions
• Peripherals and workspace:
  • Functioning webcam
  • Noise-canceling USB headset
  • Quiet, dedicated home office space
  • Smartphone for communication and verification purposes