Overview
Accounts Payable (AP) Coordinator (Contract, Remote)
This contract role supports financial and international reporting for a multi-entity professional membership organization and its affiliates. Responsibilities include general ledger maintenance, inter-company entries, accounts payable processing, general accounting support, and special projects.
Responsibilities
Accounts Payable
- Review invoices and requisitions for satisfactory payment approval.
- Clarify questionable invoice items, prices, or receiving signatures.
- Maintain accounts payable vendor files, including 1099 status and Sales & Use tax.
- Code and enter vendor invoices for payment in Expensify and Tipalti.
- Use working knowledge of Optical Character Recognition (OCR) technology, including troubleshooting OCR processing failures in Expensify and Tipalti and manually entering invoice and expense data to ensure accurate capture and processing.
- Use working knowledge of rule-based automation within Accounts Payable systems to streamline expense and invoice coding, improve processing efficiency, and enhance coding accuracy.
- Reconcile corporate credit cards, out-of-pocket expenses, and outstanding reimbursements to board members and staff.
- Reconcile payable entries with bank statements for month-end.
- Review and verify invoices and check requests.
- Support the Finance team with additional duties, including annual audit, convention support, processing of 1099’s, and assistance with monthly/yearly close.
General Accounting
- Assist with monthly accounts payable audit schedules and balances to the general ledger.
- Assist with preparation of documentation and schedules for annual financial audit.
- Prepare journal entries as necessary.
- Assist with reconciling select balance sheet accounts on a periodic basis.
- Assist in analysis of accounts/activity during the monthly close process.
- Act as back-up to AR when necessary.
- Other duties and projects as assigned.
Requirements
- Bachelor’s degree in Finance, Accounting, or related field.
- 2–3 years of Accounts Payable (AP) experience.
- Experience with AP database management.
- Superior organization skills and the ability to manage multiple projects in a fast-paced environment.
- Excellent communication, organizational, and analytical skills with strong attention to detail.
- Ability to work independently and collaborate with a team.
- Strong technical skills, including cloud-based systems. Must have a high level of skills in MS Office Suite (including Microsoft Teams) and financial management systems.
Preferred Qualifications
- Association and/or travel industry knowledge.
- Multi-lingual.
- Experience with ACHs, wires, and foreign currency transactions.
- Sage Intacct, Tipalti, and Expensify.
- Experience with international accounting.
- Experience with non-profit/Foundation accounting.
- Artificial intelligence (AI) prompting and agent experience.
Compensation & Benefits
- Possible compensation: $30–40 per hour (based on experience)
- Hours per week: 25 hours
Location
Work Environment & Physical Requirements
- Remote work environment.
- Prolonged periods sitting/remaining stationary at a desk and working on a computer.
- Must be able to remain stationary and move for long periods of time during events.
- Must be able to work a variety of hours to accommodate various meetings and events.
Travel Required
- Minimal, possible travel to organizational internal meetings.