Equity Administrator

Overview

This role ensures reliable equity administration from grant approval through an employee’s final transaction. You’ll focus on accuracy and process quality, while also providing employees with clear, trustworthy answers about equity awards.

Responsibilities

• Maintain the cap table and equity award records in Carta, including grants, vesting, exercises, cancellations, and employee departures.
• Coordinate grant approvals, documentation, and transaction workflows with Legal, Finance, People, payroll, and company leadership.
• Reconcile Carta records against approved grants, payroll data, and accounting records; investigate and resolve discrepancies.
• Support equity-related reporting, audits, valuations, board materials, and other time-sensitive company needs.
• Answer employee questions about equity awards and transactions with clarity, discretion, and sound judgment.
• Build and maintain clear procedures, controls, and process improvements as the equity program grows.
• Use AI tools to improve speed and quality on routine drafting, research, and record review while protecting confidential information and applying good judgment.

Requirements

• Direct, hands-on experience administering an equity program in Carta, including managing awards and maintaining accurate cap table records.
• Understanding of stock options and other equity awards, employee lifecycle events, and reporting required to support a private company.
• Experience reconciling equity records against payroll, accounting, and approved transaction data, including resolving discrepancies carefully.
• Exceptional attention to detail and discretion when working with sensitive financial, legal, and employee information.
• Ability to explain complex equity topics clearly to employees and partners who may not work with equity programs regularly.
• Proven ability to work effectively across Legal, Finance, People, payroll, and leadership teams.
• Ability to use AI with good judgment to improve speed and clarity while protecting sensitive data.

Compensation & Benefits

• Compensation range: $145,000–$160,000 base plus bonus and equity
• 100% remote work environment
• Generous paid time off policy, including vacation, sick time, and paid holidays
• 12 weeks of paid parental leave
• Comprehensive medical, dental, and vision benefits
• 401(k) with a 5% contribution regardless of employee contribution
• Life and Disability insurance plans
• Stock options for all full-time employees
• One-time $500 reimbursement for building/upgrading home office
• Annual allowance for education and professional development assistance
• $75 USD/month digital reimbursement
• Access to a coaching and growth platform

Location

• Remote US