Finance and Business Operations Lead - $65.38 - $88.46 per hour

Overview

This role is for a Finance and Business Operations Lead responsible for overseeing financial operations, vendor management, operational infrastructure, compliance coordination, budgeting support, and business process optimization within a fast-growing remote organization.

The position combines strategic operational planning with hands-on execution across vendor administration, invoice management, expense reconciliation, financial reporting support, insurance operations, tax coordination, procurement workflows, and cross-functional operational initiatives. It focuses on maintaining and improving operational and financial systems to support long-term business stability and scalability.

The role also involves building automations, implementing AI-driven operational workflows, identifying recurring operational issues, and developing systems-based solutions to improve efficiency and reduce manual work.

Work Schedule: Must overlap with Central Standard Time (CST) working hours.

Responsibilities

• Support tool procurement, onboarding, and vendor administration across operational teams
• Maintain and manage vendor relationships in partnership with service and platform users
• Research vendors, operational tools, and strategic partners; provide structured recommendations to leadership
• Track software subscriptions, monitor operational costs, identify redundancies, and manage vendor renewals proactively
• Track budgets across multiple teams and monitor operational spending trends
• Approve reimbursements and identify financial variances before they escalate
• Assist with financial reporting preparation, investor reporting support, and board material coordination
• Coordinate invoice routing, expense reconciliation, and financial operational workflows alongside finance and operations partners
• Collaborate with recruiting, finance, and leadership teams to support funding plans and operational workforce planning
• Build automations and integrate AI-driven tools into operational processes where appropriate
• Manage business insurance operations end-to-end, including policy renewals, broker coordination, application management, and coverage reviews
• Coordinate with external partners to support tax compliance activities and ensure operational deadlines are met
• Support cross-functional operational projects and contribute to broader business operations initiatives
• Continuously improve operational systems, workflows, and internal infrastructure to support organizational scalability
• Identify recurring operational challenges and implement systems-based solutions to improve efficiency and reduce manual work

Qualifications

• 6–8 years of operations experience within high-growth startup environments
• Experience building and improving operational processes from the ground up
• Strong systems-thinking mindset with the ability to create scalable operational solutions
• Experience managing vendor relationships, procurement workflows, and operational partnerships
• Experience supporting financial operations, budgeting processes, reporting coordination, reimbursements, and expense management
• Ability to balance strategic operational thinking with hands-on execution responsibilities
• Comfortable operating independently in a high-agency, fast-paced environment
• Experience supporting cross-functional operational initiatives and collaborating with leadership stakeholders
• Experience implementing automation tools, AI-driven workflows, or operational process improvements
• Strong organizational, analytical, and operational problem-solving skills
• Ability to proactively identify operational inefficiencies and build long-term process improvements
• Experience managing insurance operations, compliance coordination, or business stewardship responsibilities preferred
• Experience building operational infrastructure in evolving systems and processes preferred
• Strong communication and coordination skills across operational, financial, and leadership teams

Preferred Tools & Systems Experience

• Experience with Ramp, QuickBooks, Rippling, Ironclad, Linear, Notion, Zapier, or similar operational platforms
• Familiarity with automation tools, workflow systems, and operational software platforms
• Experience working with operational systems related to vendor management and financial operations

Compensation & Benefits

• Annual Salary: $136,000 – $184,000 per year
• Additional Compensation: Equity may be included as part of the total compensation package

Location & Work Environment

• Fully remote work environment with required overlap during CST business hours
• Fast-moving operational environment focused on execution, ownership, and scalability
• High level of autonomy and operational responsibility
• Cross-functional collaboration with finance, operations, recruiting, and leadership teams
• Strong emphasis on systems thinking, operational efficiency, and process improvement