Home-Based Data Entry Specialist - Accounts Payable Specialist

Overview

The organization is seeking a Home-Based Data Entry – Accounts Payable Specialist to support accounting operations for a U.S.-based construction company specializing in residential concrete and masonry. This role includes processing vendor and subcontractor invoices, matching purchase orders, managing backcharges, and supporting builder billing and collections.

The position requires accurate recordkeeping, invoice discrepancy resolution, and ensuring vendors, subcontractors, and builders are billed and paid correctly and on time.

Responsibilities

Builder Billing and Work Done

• Prepare and manage requests for extra work quotes involving EPO/VPO.
• Follow up on overdue builder invoices to support timely payment collection.
• Handle disputes related to builder invoices, EPOs, and VPOs.
• Process builder payments.

Vendor and Subcontractor Invoice Processing

• Process all vendor invoices accurately and in a timely manner.
• Process subcontractor invoices and ensure proper documentation.
• Upload purchase orders and perform EPO/VPO matching.
• Upload plans and plot plans as required.
• Process and manage subcontractor backcharges.
• Process and manage vendor backcharges.
• Process and manage builder backcharges.

Requirements

• Education: Bachelor’s degree in Accounting, Finance, or a related field. A post-secondary degree or certificate related to accounting may also be considered.
• Experience: 3+ years of accounting experience, preferably in accounts payable, billing, or invoice processing. Construction or contractor accounting is an advantage.
• Language Skills: Strong verbal and written English communication skills.
• Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.

Technical and Core Competencies

• Expert in QuickBooks.
• Very proficient in Microsoft Excel.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong computer skills and ability to quickly learn new applications.
• Ability to perform clerical functions, including researching, tracking, and resolving accounting problems.
• Strong multitasking and prioritization skills without compromising accuracy.
• Ability to remain calm in stressful situations.
• Growth mindset and love for working with numbers; continuous ongoing training will be provided.

Preferred Qualifications

• Experience in construction or contractor accounting.

Compensation & Benefits

• Salary Range: PHP 50,000 - 53,000
• Job Type: Full-time
• Work Shift: 8:00 AM - 5:00 PM EST (USA)
• Workdays: Monday through Friday (USA)

Benefits

• Industry-leading salary packages
• Permanent work-from-home setup
• Company equipment provided
• Government-mandated benefits employer share
• Internet stipends upon regularization
• HMO coverage upon regularization (with an option to enroll as early as Day 1)
• PTO credits and service incentive leaves
• Major spring and winter company live events
• Monthly employee appreciation virtual events
• Company-provided career skills training courses

Location

Home-based (U.S.-based construction company; schedule must align with overnight/graveyard shifts in Philippine time or US operating hours).