Overview
This Contract role is an Invoice Specialist position based out of Birmingham, AL and is fully remote.
The role focuses on accurately reviewing, reconciling, and processing invoices, purchase orders, and related financial records to ensure compliance with organizational policies. You will identify and resolve discrepancies, coordinate with vendors and internal stakeholders, and maintain organized financial documentation while supporting continuous improvement in invoice reconciliation processes.
Responsibilities
- Review and reconcile incoming invoices with purchase orders, receipts, and related documentation to ensure accuracy and adherence to organizational policies.
- Independently verify pricing, quantities, and invoice terms, identifying and resolving discrepancies promptly.
- Collaborate with vendors and internal teams to investigate and resolve complex invoice discrepancies and issues.
- Process approved invoices for payment in accordance with established procedures, controls, and timelines.
- Maintain accurate, well-organized records of invoices, purchase orders, receipts, and supporting documentation.
- Prepare and generate regular reports on invoice reconciliation activities, providing insights and recommendations.
- Monitor and track outstanding invoices and follow up to support timely payments.
- Identify, recommend, and help implement process improvements to enhance efficiency and accuracy in invoice reconciliation.
- Support accounts payable and financial reconciliation activities as needed.
Requirements (Essential Skills)
- 5–10 years of extensive experience in invoice reconciliation or a closely related role, with a demonstrated track record of accuracy and efficiency.
- Strong experience in invoicing, invoice processing, and accounts payable, including matching invoices to purchase orders and receipts.
- Experience with accounts payable and accounts receivable processes and financial reconciliation.
- Proven ability to manage discrepancy resolution with vendors and internal stakeholders professionally and on a timely basis.
- In-depth understanding of accounting principles and advanced knowledge of invoice processing procedures.
- Exceptional attention to detail and a high degree of accuracy in data entry and reconciliation tasks.
- Strong communication and interpersonal skills, with the ability to lead discussions and collaborate with internal teams and external vendors.
- Proficiency using advanced invoice processing software.
- Proficiency with MS Office applications, including spreadsheets and related tools used in financial operations.
- High school diploma or equivalent.
Preferred Qualifications (Additional Skills)
- Additional education in accounting or a related field.
- Demonstrated ability to organize and maintain detailed financial records and documentation.
- Strong analytical and problem-solving skills, including the ability to identify root causes of discrepancies and propose solutions.
- Experience driving process improvements in invoice reconciliation or financial operations.
- Ability to work independently while managing multiple priorities and meeting deadlines.
Compensation & Benefits
- Pay range: $24.00 - $35.00/hr
- Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors.
If eligible, benefits for this temporary role may include:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may depend on specific elections, plan, or program terms.
Location & Work Model
- Contract position based out of Birmingham, AL
- Fully remote
Application Deadline
- Anticipated to close Oct 5, 2026
Equal Opportunity / Additional Notices
- The employer is an equal opportunity employer and will consider applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.
- Reasonable accommodations are available for the application or interviewing process due to a disability.
- San Francisco Fair Chance Ordinance notice applies for positions located in San Francisco.
- Massachusetts lie detector notice applies.
- The hiring process may use Artificial Intelligence (AI) tools to support parts of sourcing, screening, and evaluating candidates; final decisions are made by the hiring team.