Lease Analyst (Contract Role)

Overview

This role supports clients nationwide in administering leased portfolios, including abstraction of critical lease terms, accurate rent payment, reconciliation of landlord billings, and ongoing review and reporting to inform analysis of lease profiles.

Responsibilities

Lease Administration (Subject Matter Expert)

• Maintain the integrity of the lease administration database by ensuring property and landlord information is up to date and accurate.
• Support the Property Manager with operational issues.
• Advise the Technical Authority (TA) on payments due.
• Monitor and investigate annual budget increases from landlords, and request appropriate backup to substantiate increases.
• Ensure realty tax payments are fair and equitable.
• Review landlord records.
• Perform Certification and Compliance monitoring as per the Lease Agreement.
• Recommend rents to Government.
• Provide recommendations related to expenditure concerns and procedures/systems for lease administration.
• Liaise with the Property Manager on a regular basis.

Reporting and Analytics

• Report on Monthly Accounts Payable (AP) deliverables.
• Prepare year-end reconciliations and year-end CPI adjustments, ensuring recoveries are accurate and complete.
• Create reports and perform analysis to make recommendations to stakeholders at different levels.

Administration, Coordination, and Validation

• Support lease administration process improvement initiatives through overall coordination and support.
• Administer expenses associated with leased space.
• Identify and validate rental payments.
• Coordinate monthly rent roll adjustments with the TA.
• Coordinate and monitor Lease Administration Key Performance Indicators (KPIs) (DIAI, CFAI).
• Perform other duties as required.

Requirements

• University degree or professional certification.
• 3 to 5 years of job-related experience.
• Strong financial understanding and proficiency with MS Excel, Word, and Outlook.
• Strong interpersonal, communication, and presentation skills.
• Ability to work independently as well as on a team.
• Strong analytical and problem-solving skills.
• Attention to detail.
• Demonstrated ability to work under pressure.
• Strong customer focus.
• Ability to read and understand commercial real estate lease agreements.
• Ability to process volumes of data with strong attention to detail and accuracy.
• French/English bilingualism is an asset.

Preferred Qualifications

• Real Property Administrator designation would be considered an asset.

Compensation & Benefits

• Full-time contract position.
• Salary range: $52,864 - $66,080 per annum.
• Starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education, and performance related to the role.

Location

• Nationwide (serving clients across the country).