Legal Billing Specialist

Overview

The organization is seeking a Legal Billing Specialist to join the Revenue Management Department. This position is based in the New Jersey office and is available on a remote basis. The role reports to the Billing Manager of Revenue Management and requires flexibility to work overtime as needed.

Responsibilities

• Edit prebills via Prebill Viewer and Aderant based on requests from Billing Attorneys.
• Generate a high volume of complex client invoices using Aderant.
• Ensure invoices comply with billing guidelines and that required supporting documentation is compiled prior to submission.
• Submit eBills via EHub, including all supporting documentation.
• Monitor invoices and address immediately any rejections, reductions, and items needing appeals.
• Respond to billing inquiries.
• Support special projects and ad hoc reports as needed and/or requested.
• Flexibility to attend onsite trainings, work overtime, and conduct business travel as needed.

Requirements

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter able to work with minimal supervision and take a proactive approach in a team setting.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative, uses good judgment, and demonstrates excellent follow-up.
• Proactive in identifying billing issues and providing possible solutions.
• Ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive, effective working relationships across all levels of the firm.

Education & Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.
• Minimum 3+ years of experience as a Legal Biller required.

Technology

• Aderant or Elite/3E preferred; Prebill Viewer; E-billing Hub; Bill Blast.
• Proficiency in Excel required.
• Familiarity with, or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies, contributing to a culture of innovation.

Physical Requirements

• Occasionally required to move from workstation/desk throughout the work area to meet with colleagues or supervisor and retrieve work assignments.
• May be sedentary and require sitting for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

Compensation & Benefits

• Expected pay range (New Jersey): $42.25 to $46.84 per hour
• Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Full time employees may be eligible for:

• Discretionary bonus
• Health insurance with an optional HSA
• Short term disability
• Long term disability
• Dental insurance
• Vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation
• Sick time
• Employee assistance program

Additional voluntary programs include:

• Voluntary accident insurance
• Voluntary life
• Voluntary disability
• Voluntary critical illness and cancer insurance
• Pet insurance

Commuter and Transit programs may also be available in certain markets.

Equal Employment Opportunity & Background Checks

Qualified applicants with arrest or conviction records will be considered for employment. A criminal background check will be conducted if a conditional offer is extended, in a manner consistent with applicable federal, state, and local laws. This includes applicability to the California Fair Chance Act, Los Angeles and San Francisco Fair Chance Ordinance, and the Philadelphia Fair Chance Hiring Law for Employers.

Location

• New Jersey office (remote basis)