Legal Billing Specialist

Overview

This role is for a Legal Billing Specialist to support the Revenue Management team. Responsibilities include end-to-end invoice preparation with a focus on accuracy, compliance, and timely submission.

This position is based out of the New Jersey office on a remote basis. The role reports to the Billing Manager of Revenue Management and requires flexibility to work overtime as needed.

Responsibilities

• Edit prebills via Prebill Viewer and Aderant based on requests from billing attorneys.
• Generate a high volume of complex client invoices via Aderant.
• Ensure invoices comply with billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submit e-bills via EHub, including all supporting documentation.
• Monitor invoices and immediately address rejections, reductions, and items needing appeals.
• Respond to billing inquiries.
• Complete special projects and ad hoc reports as needed or requested.
• Maintain flexibility to attend onsite trainings, work overtime, and conduct business travel as needed.

Requirements

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to prioritize workload and adapt to a fast-paced, deadline-driven environment.
• Highly motivated self-starter who can work with minimal supervision and also take initiative in a team setting.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative and uses good judgment; excellent follow-up skills.
• Proactive in identifying billing issues and providing possible solutions.
• Ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive, effective working relationships across all levels of the firm.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.
• Minimum 3+ years of experience as a Legal Biller required.

Technology

• Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast.
• Proficiency in Excel required.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies, contributing to a culture of innovation.

Physical Requirements

• Occasionally required to move from workstation/desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• May be sedentary and require sitting for extended periods.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

Compensation & Benefits

• Expected pay range (New Jersey): $42.25 to $46.84 per hour
• Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.
• Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.
• Additional voluntary programs may include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.
• Commuter and Transit programs may also be available in certain markets.

Location

• New Jersey office (remote basis)

Equal Employment Opportunity

Qualified applicants with arrest or conviction records will be considered for employment, and a criminal background check will be conducted if a conditional offer is extended in a manner consistent with applicable federal, state, and local laws. This is applicable to the California Fair Chance Act, Los Angeles and San Francisco Fair Chance Ordinance, and the Philadelphia Fair Chance Hiring Law for Employers.

EEO employer committed to merit-based consideration and review without regard to race, sex, or other protected characteristics, and to the principles of non-discrimination on any protected basis.