Legal Billing Specialist

Overview

The organization is seeking a Legal Billing Specialist to join the Revenue Management Department in the New Jersey office. Additional locations include New York and Philadelphia. This role is based out of the New Jersey office on a remote basis and reports to the Billing Manager of Revenue Management. Flexibility to work overtime as needed is required.

Responsibilities

• Edit prebills via Prebill Viewer and Aderant based on requests from billing attorneys.
• Generate a high volume of complex client invoices using Aderant.
• Ensure invoices comply with billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submit eBills via EHub, including all supporting documentation.
• Monitor for invoice rejections and reductions, and handle items requiring appeals.
• Respond to billing inquiries.
• Complete special projects and ad hoc reports as needed and/or requested.
• Remain flexible to attend onsite trainings, work overtime, and conduct business travel as needed.

Requirements

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to effectively prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work with minimal supervision and take a proactive approach in a team setting.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative, uses good judgment, and demonstrates strong follow-up skills.
• Proactive in identifying billing issues and providing possible solutions.
• Ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive and effective working relationships across all levels of the organization.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.
• Minimum 3+ years of experience as a Legal Biller required.

Technology

• Aderant or Elite/3E preferred; experience with Prebill Viewer, E-billing Hub, and Bill Blast preferred.
• Proficiency in Excel required.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies, contributing to a culture of innovation.

Physical Requirements

• Occasionally required to move from workstation/desk to other areas to meet with colleagues or supervisor and retrieve work assignments.
• May be sedentary and require sitting for extended periods.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required, including the ability to lift files, open filing cabinets, and bend or stand as necessary.

Compensation & Benefits

Expected pay range:

• NJ: $43.35 to $49.12 per hour
• NY: $45.42 to $ $50.96 per hour

Salary will be determined based upon education, experience, job-related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average.

Benefits (full-time employees may be eligible for):

• Discretionary bonus
• Health insurance with an optional HSA
• Short term disability
• Long term disability
• Dental insurance
• Vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation
• Sick time
• Employee assistance program

Additional voluntary programs:

• Voluntary accident insurance
• Voluntary life
• Voluntary disability
• Voluntary critical illness and cancer insurance
• Pet insurance

Other:

• Commuter and Transit programs may be available in certain markets.

Fair Chance Hiring Notice:
Qualified applicants with arrest or conviction records will be considered, and a criminal background check will be conducted if a conditional offer is extended in a manner consistent with applicable federal, state, and local laws (including the California Fair Chance Act, Los Angeles and San Francisco Fair Chance Ordinance, and the Philadelphia Fair Chance Hiring Law for Employers).