Manager, Sponsored Programs (Post Award)

Overview

The organization is seeking a Full-Time Manager, Sponsored Programs to support UHealth in Miami, Florida. This role oversees the administrative and financial aspects of the Sponsored Programs division, with a focus on increasing sponsored funding and proposal output, and maximizing the use and effectiveness of existing research funding.

Responsibilities

• Review budget variances with senior staff and develop corrective action plans.
• Prepare monthly variance reports for program management and development.
• Assist in the preparation of grant reports for senior management.
• Maintain portfolios for private and government grants and funds.
• Develop and maintain grant allocation systems.
• Manage monthly overhead and allocation tables; reallocate grant funds based on period reports.
• Conduct comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
• Create and oversee budgets; recommend budget modifications when appropriate.
• Approve disbursement requests for accuracy in coding and availability of funds prior to committing funds.
• Establish and continuously assess internal controls effectiveness within the unit and ensure compliance with University policies and procedures; ensure employees are trained on controls and relevant policies/procedures.

Department-Specific Responsibilities (Post-Award)

• Oversee day-to-day operations of Post-Award team members, including review of project expenditures, financial reconciliation, report preparation, financial forecasting, effort certification, and award closeout.
• Use Workday financial systems to manage grant finances, process transactions, and generate reports.
• Ensure adherence to institutional policies, sponsor guidelines, and regulatory requirements.
• Serve as a liaison between researchers, administrative staff, and funding agencies; provide guidance and support on financial matters.
• Support development of policies, procedures, and training related to oversight of project expenditures, financial reconciliation, report preparation, financial forecasting, effort certification, and award closeout.
• Maintain accurate, up-to-date records of grant expenditures, budget modifications, and financial reports.
• Resolve financial issues or discrepancies related to awarded grants and contracts.
• Assist with establishing a post-award training curriculum to support the center’s research portfolio.
• Set goals and monitor performance objectives for optimal service delivery and efficient operations; lead identification and development of high-performing staff.
• Demonstrate knowledge of Federal regulations related to research administration, including OMB Uniform Guidance, Cost Accounting Standards, and Federal Acquisitions Regulations (FAR).
• Identify, envision, and champion process improvements, including system-based opportunities to support the research portfolio.
• Forge connections across the university to manage the research portfolio effectively and efficiently.
• Serve as a liaison between faculty and central/compliance offices.
• Provide guidance on allowable and unallowable expenditures at the post-award expenditure stage.
• Act as the knowledge expert on Workday Financials.
• Review and approve requisitions, expense reports, and purchase orders for assigned sponsored projects within Workday.
• Meet regularly with faculty and respond to communications and requests.
• Maintain access to UMIAMI systems including IBISResearch and Workday.
• Complete mandatory ORA Research Administration onboarding and training to maintain access.

Requirements

• Bachelor’s degree in relevant field required.
• Minimum 5 years of relevant experience required.
• Demonstrated operational management skills to optimize day-to-day operations and processes for efficiency and effectiveness.
• Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Knowledge of financial operations and management.
• Ability to create and maintain a cohesive, productive team environment; build positive working relationships; collaborate effectively.
• Proficiency using office software, technology, and relevant computer applications.
• Strong verbal and written communication skills.

Preferred Qualifications

• Relevant federal grant (NIH) and Workday financial system experience.
• Demonstrated knowledge of Federal regulations related to research administration, including OMB Uniform Guidance, Cost Accounting Standards, and Federal Acquisitions Regulations (FAR).

Compensation & Benefits

• Competitive salary.
• Comprehensive benefits package including medical, dental, tuition remission, and more.

Location

Miami, Florida

Job Status

Full time

Employee Type

Staff