Payment Specialist (Remote)

Overview

This role is responsible for payment processing activities, including reviewing executed contracts, setting up payees and budget schedules, initiating and processing site payments, routing payments for approval, and maintaining payment and contract documentation. The position operates with remote work arrangements and includes 10% travel.

Responsibilities

• Review executed contracts and accurately set up payees and budget schedules according to the signed contract.
• Initiate site payments according to established policies and guidelines.
• Process site payments for visits completed, milestones completed, and reimbursement for pass-through expenses in accordance with Generally Accepted Accounting Procedures and Sarbanes Oxley Act.
• Route and track payments for approval in a timely manner.
• Respond to payment and budget inquiries from internal and external customers.
• Maintain information in appropriate databases or other tools.
• Organize, store, archive, and retrieve contracts, payment documentation, and other relevant documents.
• Coordinate records management practices and policy in collaboration with appropriate sponsor records management groups.
• Develop and maintain data summary reports and related payment reconciliation reports.

Requirements

• High School Diploma/GED with minimum of 1 year experience specific to payment processing.
• Strong interpersonal and customer service skills.
• Excellent written and oral communication skills.
• Demonstrated effectiveness working independently, collaboratively with peers, and in cross-functional teams.
• Knowledge of Microsoft Office applications, especially Excel.
• Excellent organizational and analytical skills.
• Ability to handle multiple priorities within a matrix environment.

Preferred Qualifications

• Communication and customer service experience.
• Microsoft Office experience.

Compensation & Benefits

• Salary range (primary location): $71,900.00 - $113,200.00
• Eligible for annual bonus and long-term incentive, if applicable.
• Comprehensive benefits package, including medical, dental, vision, other insurance benefits (for employee and family), retirement benefits (401(k)), paid holidays, vacation, and compassionate and sick days.

Location

• Primary location: USA - New Jersey - Rahway
• Additional location(s): Different compensation guidelines may apply for other listed locations.

Additional Information

• Employee status: Regular
• Relocation: No relocation
• VISA Sponsorship: No
• Travel requirements: 10%
• Flexible work arrangements: Remote
• Shift: Not Indicated
• Valid driving license: No
• Hazardous material(s): n/a
• Job posting end date: 10/20/2026 (effective until 11:59:59PM on the day BEFORE the listed job posting end date)
• Requisition ID: R421658