Payroll Administrator (Remote)

Overview

This role involves processing and/or auditing payroll-related disbursements and reporting to ensure data integrity, timely and accurate completion, and compliance with company policies and applicable government regulations.

Responsibilities

• Execute payroll processing and payroll reporting.
• Coordinate workflow to ensure all bi-weekly payroll timelines are met.
• Confirm payroll transactions comply with federal, state, and local laws, as well as company policies and procedures.
• Manage the payroll email inbox and respond to questions, concerns, and data entry requests in a timely manner.
• Assist with the development, maintenance, and implementation of automated payroll systems, including time and attendance systems.
• Ensure systems and processes correctly compute and record time, earnings, employee benefits, special deductions, mandated benefits, taxes, garnishments, and other items affecting net pay and/or company liability.
• Review co-worker data entry for accuracy.
• Audit bi-weekly time and attendance hours for accuracy and balancing prior to payroll transmission, including verification of hours worked, overtime rules, alternate work schedules, PTO, holidays, etc.
• Process accurate deduction and remittance of garnishments, child support, IRS levies, and court orders.
• Compile payroll reports (bi-weekly, monthly, quarterly, and yearly) for Finance and other management-requested reporting.
• Research and resolve exception items as needed.
• Assist with periodic analyses of earnings, taxes, deductions, accruals, forecast, and hours worked.
• Assist in preparing and reconciling year-end reporting.
• Work closely with HR and Regulatory & Compliance to support Payroll Leadership in developing integrated policies and procedures and providing timely, accurate periodic reports.
• Assist with development of documentation in compliance with SOx 404 system of internal controls.
• Resolve payroll issues, questions, and concerns internally and externally in a timely manner.
• Maintain professional communication with employees.
• Assist in creation and reconciliation of W-2s, Wage & Tax Registers, and other year-end activities.
• Assist in annual Worker’s Comp audits from regulatory authorities and insurers.
• Provide training for new staff while ensuring payroll and reporting deadlines are met.
• Ensure PTO accruals and balances are kept up to date and accurate.
• Manage 401(k) contributions and reporting on a timely basis.
• Manage historical document retention, organization, and documentation filing.
• Keep Payroll Leadership informed of payroll-related issues.

Requirements

• Associate’s Degree in Accounting or 3-4 years of commensurate experience; if equivalent experience, High School Diploma required.
• 2 years of experience with computerized, multi-state payroll systems and multi-company processing.
• Experience handling a complex payroll on a national scale for over 1,000 employees.
• Advanced experience with HRIS and Time & Attendance software; UltiPro® and Kronos® preferred.
• Knowledge of federal, state, and local employment requirements related to wage & hour, payroll tax, and multi-state payrolls, including multi-state FLSA pay rules.
• Strong Microsoft Office skills, particularly Excel®, Word®, and Outlook®.
• Ability to calculate wages, wage garnishments, interest, commissions, average rate of pay, percentages, deductions, final paychecks, and PTO accruals & balances.
• Strong analytical, quantitative, problem-solving, and technical skills.
• Ability to train others on payroll systems, processes, and reporting.

Preferred Qualifications

• Strong customer service skills and ability to build and maintain cooperative working relationships.
• Excellent listening and interpersonal communication skills.
• Ability to organize, prioritize, multitask, and manage time effectively.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Compensation & Benefits

• Hourly Salary Range: $23.15 to $29.00 per hour.
• Compensation depends upon candidate qualifications, education, skill set, years of experience, and internal equity, in compliance with state and federal wage and hour laws.

Remote Worker Guidelines

• This position will be trained remotely and requires working from home (WFH) in a designated work area with company-provided technology equipment.
• Must have a stable internet connection to participate by video in online meetings over a reliable and consistent network.
• Internet connection must have a consistent 50 down/10 up Mbps minimum internet speed (100 down/20 up recommended for higher quality video meetings).

Location

• Work-from-home (WFH) environment.

Physical Requirements

• Primarily sedentary; able to sit for long periods.
• Ability to see, speak, and hear other personnel and/or objects; communicate verbally and in writing.
• Ability to travel within and around the facility or Work from Home (WFH) environment.
• Capable of using a telephone, computer keyboard, and mouse.
• Ability to lift up to 10 lbs.

Equal Opportunity

The employer is an Equal Opportunity/Affirmative Action Employer and provides consideration for employment without regard to sex (including pregnancy, childbirth, related medical conditions, breastfeeding, and reproductive health decision-making), gender, gender identity, gender expression, race, color, religion (including religious dress and grooming practices), creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal, or state law.