Payroll Administrator

Overview

This role involves supporting essential payroll and employee administration processes. The organization is seeking a detail-oriented, tech-savvy, and highly organized Payroll Representative to assist with payroll processing, employee reimbursements, leave tracking, and benefits administration.

Previous payroll experience is not required; full training can be provided. The ideal candidate learns quickly, takes initiative, and is comfortable managing sensitive information with discretion.

Responsibilities

• Payroll Processing: Assist with processing payroll accurately and on schedule, ensuring employee payments and deductions are recorded correctly.
• Employee Reimbursements: Manage and track employee expense claims and reimbursements, ensuring records are accurate and supporting documentation is maintained.
• Paid Time Off (PTO): Maintain and update employee leave balances, track time-off requests, and ensure records are kept up to date.
• Employee Benefits Administration: Assist with the administration and maintenance of employee health insurance benefits and 401(k) retirement contributions.
• Payroll Deductions: Monitor and maintain accurate records of payroll deductions, ensuring information is correctly captured and processed.
• Record Keeping: Maintain organized employee payroll records, ensuring information is accurate, confidential, and easily accessible when needed.
• Administrative Support: Assist with general payroll-related and employee administration tasks as required.
• Process Improvement: Identify opportunities to improve workflows, maintain accurate records, and support efficient administrative processes.
• Team Support: Be willing to learn new systems, take on additional responsibilities, and contribute as business needs evolve.

Requirements

• No previous payroll experience is required; full training can be provided.
• Strong computer skills and confidence using technology and digital systems.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational and time-management skills.
• Ability to learn new software, systems, and processes quickly.
• Good numerical skills and comfort working with figures and financial information.
• Ability to handle confidential employee information with discretion and professionalism.
• Strong communication skills and willingness to ask questions when clarification is needed.
• Proactive, dependable, and solutions-oriented attitude.
• Willingness to learn, grow, and take on additional responsibilities over time.
• Ability to work consistently during the required New York Eastern Time business hours.

Preferred Qualifications

• Exposure to payroll, bookkeeping, finance, HR, or general administration.
• Familiarity with spreadsheets, particularly Microsoft Excel or Google Sheets.
• Experience working with digital record-keeping systems or cloud-based software.
• Interest in payroll, finance, human resources, or employee benefits administration.

Compensation & Benefits

• Not specified in the provided job description.

Location

• United States public holiday calendar is followed.
• Working hours are based on New York Eastern Time and may shift relative to South African time when the US and South Africa change their clocks on different dates.