Payroll Assistant

Overview

This role involves supporting payroll operations with accurate processing and complete record maintenance. Work spans payroll processing and related coordination that may support broader business activities, including client coordination and reporting.

Location

United States — 100% Remote

Job Type

Full Time

Compensation

$56,000 - $63,000 per year

Responsibilities

• Review employee hours, approved pay changes, deductions, reimbursements, and other payroll inputs before each payroll run.
• Process scheduled payroll accurately and on time using the approved payroll system and documented controls.
• Reconcile payroll totals, investigate discrepancies, and correct approved errors.
• Maintain payroll records, tax forms, direct-deposit information, and supporting documentation securely.
• Respond to employee payroll questions and coordinate with HR or finance when additional review is required.
• Support year-end payroll reporting, W-2 preparation, audit requests, and payroll compliance documentation.

Requirements

• Strong numerical accuracy and comfort working with payroll systems, spreadsheets, and confidential employee records.
• Ability to follow recurring deadlines and detailed payroll procedures consistently.
• Clear communication skills for resolving employee questions and documenting corrections.
• Knowledge of payroll terminology, deductions, taxes, and timekeeping processes is helpful.
• High discretion with compensation, banking, tax, and personal information.
• A pre-employment background check and, where applicable to this position and permitted by law, credit screening are required.

Preferred Skills and Experience

• Microsoft Excel
• Problem solving
• Attention to detail
• HR coordination
• W-2 preparation
• Payroll
• Remote collaboration
• Direct deposit
• Tax documentation
• Data accuracy
• Employee records
• Payroll processing
• Financial records
• Payroll systems
• Time management
• Payroll reconciliation
• Reporting
• Confidentiality
• Timekeeping
• Deductions