Payroll Assistant

Overview

This role is a full-time, 100% remote Payroll Assistant position open to candidates throughout the United States.

Location: United States — 100% Remote
Job Type: Full Time
Salary: $54,000 - $61,000 per year

In this position, you will process employee payroll accurately and maintain complete payroll records. The work supports public relations, client communications, campaign coordination, media support, content, and reporting.

Responsibilities

• Review employee hours, approved pay changes, deductions, reimbursements, and other payroll inputs before each payroll run.
• Process scheduled payroll accurately and on time using the approved payroll system and documented controls.
• Reconcile payroll totals, investigate discrepancies, and correct approved errors.
• Maintain payroll records, tax forms, direct-deposit information, and supporting documentation securely.
• Respond to employee payroll questions and coordinate with HR or finance when additional review is required.
• Support year-end payroll reporting, W-2 preparation, audit requests, and payroll compliance documentation.

Requirements

• Strong numerical accuracy and comfort working with payroll systems, spreadsheets, and confidential employee records.
• Ability to follow recurring deadlines and detailed payroll procedures consistently.
• Clear communication skills for resolving employee questions and documenting corrections.
• Knowledge of payroll terminology, deductions, taxes, and timekeeping processes is helpful.
• High discretion with compensation, banking, tax, and personal information.
• A pre-employment background check and, where applicable to this position and permitted by law, credit screening are required.

Preferred Skills and Experience

• Employee records
• Payroll processing
• Timekeeping
• Payroll reconciliation
• W-2 preparation
• Microsoft Excel
• Data accuracy and attention to detail
• Problem solving
• Time management
• Direct deposit
• Tax documentation
• Reporting
• Payroll systems
• Confidentiality
• HR coordination
• Remote collaboration
• Financial records

Compensation & Benefits

Salary: $54,000 - $61,000 per year