Payroll Coordinator

Overview

This fully remote role supports the Payroll Manager with end-to-end payroll functions, including timely and accurate data entry, payroll-related communication, and assistance with complex multi-state payroll processing for 1,000+ employees.

Responsibilities include preparing payroll items (such as bonuses, advances, and batch imports), maintaining organized workflows and documentation for payroll processing, and educating stakeholders by explaining and troubleshooting payroll questions.

This role requires working a minimum of 8 hours each day Monday through Friday between 8–5 pm EST.

Responsibilities

• Monitor incoming payroll communications from multiple sources
• Support payroll preparation tasks (soon to be twice a month), including processing bonus requests, advances, and fund transfers
• Gather information for one-time payroll changes and create payroll batch imports
• Process timecards for hourly employees
• Ensure accurate data entry for each payroll cycle
• Oversee payroll forms and updates needed for payroll processing
• Process payroll journal entries
• Verify employment requests
• Process retirement enrollments, terminations, and contribution changes
• Perform account reconciliations
• Assist with payroll projects
• Remain cross-trained on other payroll duties to assist as needed and review entries

Requirements & Qualifications

• Skilled in internal and external communication
• Collaborative, respectful, and friendly disposition when handling payroll-related questions or concerns
• Ability to multitask and handle a high-capacity workload
• Ability to work independently and collaboratively in a fast-paced environment
• Flexible and able to pivot quickly as priorities and processes change
• Strong attention to detail and organizational skills
• Tech savvy; ability to quickly adapt to new software

Preferred Qualifications

• Higher level knowledge of Excel formulas and familiarity with Google suite applications
• Payroll or Accounting experience preferred
• Knowledge of specialized payroll needs for religious organizations preferred
• Microsoft Dynamics 365 experience preferred but not required
• Working knowledge of Power BI preferred but not required

Compensation & Benefits

Not specified.

Location

Fully remote. Must be available to work a minimum of 8 hours each day Monday through Friday between 8–5 pm EST.