Payroll Lead

Overview

The Payroll Lead manages end-to-end payroll processing and related administration, including overseeing the work performed by the Payroll Administrator. This role leads payroll operations across multiple states for a biweekly payroll cycle for 1000+ employees and supports payroll compliance, reporting, and process improvements.

Responsibilities

• Administer multi-state biweekly payroll for 1000+ employees; ensure payroll transactions are processed timely and accurately and in compliance with federal, state, and local payroll tax and labor laws.
• Collaborate with an offshore HR/payroll vendor to administer and fund the monthly payroll for offshore companies.
• Manage federal, state, and local tax accounts and filings in conjunction with the payroll provider.
• Perform regular and thorough audits of new hire data, employee lifecycle changes, and other payroll entries in the HRIS to ensure accurate employee records and payroll data.
• Oversee maintenance of employee files, collaborating with the HR compliance team to meet record retention standards and implement best practices.
• Provide training, oversight, and development to the Payroll Administrator for day-to-day activities.
• Evaluate current payroll processes and leverage technology and automation where possible; lead process improvements or project implementations as needed.
• Partner with the internal finance team to analyze and resolve payroll/accounting-related issues.
• Collaborate with the internal benefits team on administration of paid leaves of absence.
• Respond timely to employee questions and inquiries related to payroll administration, including timesheets, paychecks, and tax withholdings.
• Oversee payroll reporting for internal and external stakeholders.
• Lead payroll education activities to increase employee awareness around pay statements, tax forms, and updating direct deposit information. May include new hire orientation or trainings, creating job aids or tutorials, organizing educational opportunities, and maintaining payroll documents/resources.
• Support payroll compliance activities, including the annual 401(k) plan audit, internal SOX audits, and Worker’s Compensation audits/filings. Collaborate with the benefits team as needed on mandated state and local benefit laws.

Requirements

• Undergraduate degree in Human Resources or related field required.
• 5+ years of relevant experience required.
• Strong attention to detail, time management, and prioritization skills.
• Self-directed with the ability to handle multiple tasks in a fast-paced environment.
• Ability to understand work objectives to adjust workload and prioritize immediate needs.
• Proactive mindset and ability to think ahead.
• Ability to handle sensitive information confidentially.
• Excellent verbal and written communication skills.
• Ability to build positive working relationships at all levels of the organization.
• Strong knowledge of Microsoft Office suite products is required.

Preferred Qualifications

• Experience with ADP products (ADP Workforce Now) and Workday highly preferred.
• HRCI or SHRM certifications a plus.

Compensation & Benefits

• Not specified.

Location

• In-office, hybrid, and remote work arrangements may be available; the specific setup will be determined during the hiring process with your leader.

Accessibility

• The employer complies with federal and state disability laws and provides reasonable accommodations for applicants and candidates with disabilities, unless the accommodation would cause undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, contact talent acquisition.