Payroll Manager

Overview

This role is responsible for managing payroll operations across multiple jurisdictions, supporting global expansion, and ensuring compliance with applicable payroll and tax requirements. The position also includes payroll reporting, reconciliation, audit support, and maintaining payroll systems and internal controls.

Responsibilities

• Maintain, review, and validate data for US payroll, Canada payroll, UK payroll, and additional Employer of Record payrolls
• Process payments for final paychecks, adjustments, and special pay
• Process and approve employee expense reports in alignment with the Purchase & Expense Policy
• Manage Navan (formerly TripActions) for employee and guest travel
• Maintain compliance with federal, state, and local payroll laws, as well as Global payroll compliance and company policies
• Maintain accrued PTO schedules for applicable subsidiaries in accordance with local laws
• Audit payroll tax records
• Lead annual audits for 401k and Workers Compensation; assist with the general financial statement audit
• Create and maintain process documentation and internal controls
• Perform account reconciliation to verify payroll data against financial records
• Prepare payroll-related journal entries
• Address employee inquiries and concerns related to payroll and provide customer service/support
• Stay updated on global tax regulations and compliance requirements affecting payroll processes
• Provide standard and ad-hoc payroll reports to Finance and People Teams, including commentary on fluctuations and trends
• Administer and maintain payroll systems, ensure data integrity, and implement system upgrades and enhancements
• Collaborate with HR, finance, and other departments to gather and validate payroll information (e.g., new hires, terminations, promotions, salary changes)
• Maintain employee data changes, including manager and department updates across Spend Platform and Airbase
• Maintain employee-related benefit allocations and employee program trackers (e.g., healthcare, professional development stipend, and work-from-home stipend programs)
• Perform monthly flux analysis for payroll-related expense accounts

Requirements

• BS in Finance or Accounting or related field
• 6+ years of relevant experience in a SaaS or start-up environment
• Proficiency in Rippling (required)
• Experience with multi-subsidiaries and global payroll
• Experience using HRIS systems and payroll processors such as Rippling, Vistra, and Remote
• Extremely detail oriented with strong interpersonal and communication skills
• Proven experience as a Payroll Manager or similar role with strong understanding of payroll procedures and global tax regulations
• Excellent organizational skills and ability to manage multiple tasks and deadlines effectively
• Familiarity with account reconciliation processes and general ledger maintenance

Preferred Qualifications

• Proficiency in Google Sheets and Microsoft Excel

Compensation & Benefits

• Base salary: $125,000 - $150,000 USD (based on level of experience)
• Generous equity with an employee-friendly stock program
• Unlimited PTO
• Distributed-first mindset and culture
• Home office, co-working, and internet stipend
• Full benefits coverage for employees, with additional coverage available for dependents
• Up to 16 weeks of paid parental leave, regardless of path to parenthood
• Annual development allowance

Location

• Fully distributed role

Additional Information

• The employer cannot currently sponsor or support visa transfers at this time. Applicants must verify identity and eligibility to work in compliance with applicable law.

Diversity & Accommodations

• Reasonable accommodations are available throughout the hiring process.

Important Notice (Recruitment Scam Warning)

• Communication will come from an @honeycomb.io email address.
• The recruiting process will never ask for financial or sensitive personal information, including social security or tax identification numbers, credit card numbers, or bank account information.