Payroll Manager (Work from Home Opportunity!)

Overview

A remote Payroll Manager position is available to oversee accurate and compliant payroll processing for a multi-state employee base of approximately 300 individuals. This role reports to the Corporate Controller and collaborates closely with Human Resources and Program Leadership to reconcile timecards, address employee payroll inquiries, process payroll, and ensure compliance with federal, state, and contract-specific regulations.

Responsibilities

• Process biweekly payroll for exempt and non-exempt employees across multiple states following established guidelines and procedures.
• Reconcile payroll transactions including wages, taxes, and deductions.
• Enter payroll data accurately and in a timely manner.
• Coordinate timesheet posting and corrections.
• Prepare payroll reports and perform analyses as needed.
• Support month-end and year-end close activities, including accruals and account reconciliations.
• Collaborate with HR to validate employee data such as new hires, terminations, and compensation changes.
• Track paid time off and other employee benefits.
• Ensure compliance with government contracting requirements.
• Assist with external audits (e.g., 5500, workers compensation) by providing payroll documentation and responding to inquiries.
• Complete year-end payroll tasks including W-2 review and distribution.
• Identify and implement process improvements to enhance accounting division performance and efficiency.

Requirements

• U.S. citizenship or permanent resident status due to security requirements.
• Minimum of 10 years of payroll and/or related accounting experience.
• At least 3 years of end-to-end CostPoint IN-HOUSE payroll experience, including timesheet processing, year-end procedures, W-2, 940/941 filings, and rollover balance setup.
• Experience managing multi-state payroll tax filings and payments without third-party assistance.
• Intermediate proficiency in Microsoft Excel.
• Knowledge of federal and state payroll tax regulations.
• High integrity and discretion in handling sensitive information.
• Effective communication skills across all organizational levels.
• Ability to meet deadlines and work efficiently in a fast-paced environment.
• Bachelor’s degree in Accounting, Finance, or a related field.

Preferred Qualifications

• Experience supporting government contracts in the Aerospace & Defense sector.
• Payroll professional certifications such as FPC or CPP.
• Experience managing payroll for multiple companies.

Compensation & Benefits

Competitive salary and benefits package including health, dental, and vision insurance, 401(k) contributions, and educational reimbursement.

Location

This is a fully remote position. The organization’s headquarters is located in Houston, TX, but the role can be performed from home.