Payroll Manager

Overview

The organization is seeking a Payroll Manager to own and manage the end-to-end payroll function. This role serves as the primary owner of all payroll processes, ensuring employee compensation is accurate, compliant, and delivered on time. The Payroll Manager partners cross-functionally with Finance, HR, and Compliance to align payroll operations with organizational goals and regulatory requirements.

Estimated Start Date: 11/2/2026

Location

Remote. Candidates based in Central and Eastern time zones preferred; candidates located elsewhere will also be considered.

Responsibilities

• Own and execute full-cycle payroll processing for all employee types (salaried, hourly, contractors) using the organization’s payroll module, ensuring on-time and accurate disbursements.
• Review and reconcile pre-payroll reports before each run; investigate and resolve discrepancies prior to submission.
• Process off-cycle payrolls, manual checks, and retroactive adjustments as needed.
• Manage final pay calculations for terminated employees in compliance with applicable state law timelines.
• Serve as the first point of contact for employee payroll inquiries, including:
  • Pay stub issues
  • Direct deposit problems
  • Tax withholding questions
  • Payroll corrections
  • Guidance on self-service payroll system features (pay stub access, W-4 updates, direct deposit setup)
• Manage tax filings and remittances, including quarterly 941s, annual W-2s, 1099s, and any state/local equivalents.
• Configure automated payroll workflows and approval chains to minimize manual intervention and reduce error risk.
• Participate in HR and Finance system projects, including implementations, upgrades, and cross-functional initiatives.
• Document payroll processes, procedures, and internal controls to support consistency and business continuity.
• Coordinate with HR/Benefits to ensure accurate and timely payroll deductions for medical, dental, vision, 401(k), HSA/FSA, and other voluntary benefits.
• Provide payroll data to support budgeting, forecasting, accounting, and financial planning activities.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field.
• 2–5 years of progressive payroll management experience.
• Experience processing payroll for 200+ employees across multiple states, including required experience with California and Illinois payroll.
• Prior experience in a standalone or lead payroll role preferred.
• Minimum 2 years of direct, hands-on experience administering payroll in Rippling (or similar small workforce management platform), including system configuration, pay group management, tax settings, and workflow automation.
• Experience with additional platforms (ADP, Paylocity, Workday, etc.) is a plus, including payroll system implementation, transition, and system training for employees.
• Advanced skills for payroll reconciliation, VLOOKUP/pivot tables, and data analysis.
• Understanding of how Rippling connects with benefits carriers, time & attendance systems, and GL platforms.
• CPP (Certified Payroll Professional) designation preferred; FPC (Fundamental Payroll Certification) considered.

Preferred Qualifications

• CPP (Certified Payroll Professional) designation.
• FPC (Fundamental Payroll Certification) considered.

Essential Functions & Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Team members in this role may be expected to:

• Work in healthcare, administrative, community, or remote environments, depending on role needs.
• Communicate effectively with participants, caregivers, team members, and other stakeholders in person, by phone, and through electronic systems.
• Remain stationary and/or move about for extended periods, consistent with job duties.
• Operate standard office equipment and/or clinical tools (e.g., computers, phones, medical devices, documentation systems).
• Travel between work sites or community locations as needed.
• Follow safety procedures, infection control protocols, and use personal protective equipment (PPE) when required.
• Perform tasks that may involve bending, reaching, lifting, or assisting participants, depending on role responsibilities.
• Lift, carry, push, or pull supplies, equipment, or materials typically up to 25–50 pounds, with assistance or mechanical aids as appropriate.

Compensation & Benefits

Base salary range: $100,000–$132,000.

• Target annual bonus: 10%.
• Eligibility for additional incentive compensation may apply.
• Final compensation will be determined based on qualifications, skills, experience, education, certifications, geographical location, and business needs.

Benefits package includes:

• Medical, dental, and vision insurance
• Paid parental leave
• Short and long term disability coverage
• Life insurance
• Flexible spending accounts
• 401(k) savings plan with a match
• Paid time off
• Company paid holidays

Employment Terms

Employment is at-will. Either the employee or the employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable law.

Because this is a remote position, employment will be governed by the laws applicable to the employee’s work location, and applicable legal requirements will be followed.

Vaccination Policy (including COVID-19)

Vaccination and infection control policies may apply to certain roles and work locations.

For COVID-19 and influenza, team members working in a participant care setting are required to provide either proof of vaccination or a signed declination form and comply with applicable masking requirements while in a care setting to the extent permitted by law in the applicable jurisdiction.

Requests for reasonable accommodation may be considered based on an applicant’s disability, medical condition, or sincerely held religious belief, practice, or observance, in accordance with applicable law.

As a condition of employment, team members are expected to comply with all applicable infection control protocols, PPE requirements, and vaccination requirements associated with their role and work location, to the extent required by law and as permitted in the applicable jurisdiction.

Equal Opportunity & Inclusion

The organization is an Equal Opportunity Employer committed to equal opportunity and inclusion and provides reasonable accommodations to qualified individuals with disabilities and to individuals with religious beliefs, practices, or observances that require accommodation, consistent with applicable law.

E-Verify Participation

The organization participates in E-Verify and will provide the federal government with information from your Form I-9 to confirm authorization to work in the United States. If E-Verify cannot confirm authorization, written instructions and an opportunity to contact the Department of Homeland Security (DHS) and/or the Social Security Administration (SSA) to resolve the issue will be provided before any adverse employment action is taken, including termination of employment.

E-Verify is used only after an applicant has accepted an offer and completed Form I-9, to the extent permitted by applicable law.

Scam & Fraud Notice

The organization is committed to protecting job seekers from recruitment scams. Apply only through official channels. Official recruiter communications are sent from authorized addresses. The organization will never ask applicants to pay fees, purchase equipment, or provide sensitive financial information as part of the recruiting or hiring process.