Payroll Specialist

Overview

A reputable non-profit organization dedicated to supporting children and families is seeking a Payroll Specialist to manage payroll operations for approximately 400 employees. This role is essential for ensuring accurate and timely payroll processing, maintaining compliance with regulations, and supporting internal financial functions.

Responsibilities

• Process payroll accurately and on schedule for all employees
• Manage payroll data entry and maintain detailed records
• Ensure compliance with federal and state payroll regulations
• Perform billing, reconciliations, and prepare monthly journal entries related to payroll and accounting
• Assist other departments with payroll-related inquiries and provide timely support
• Maintain up-to-date knowledge of payroll regulations and best practices
• Collaborate with various departments to ensure accurate record-keeping, reporting, and documentation
• Utilize payroll software such as UKG Pro/Workforce Management to streamline payroll management and reporting

Requirements

• Associate’s degree in Accounting or related field preferred; extensive payroll experience may substitute for formal education
• Minimum of three years of payroll experience required; five years preferred even without formal education
• Prior experience with UKG Pro/Workforce Management preferred
• Proficiency in accounting, spreadsheet, and word processing software
• Strong understanding of payroll practices, bookkeeping, and compliance regulations
• Excellent communication skills, including professional email etiquette
• Ability to work independently while maintaining a courteous and helpful attitude in person, by phone, and via email
• Valid Illinois driver’s license preferred but not mandatory

Preferred Qualifications

• Experience with payroll reconciliation and regulatory compliance
• Familiarity with payroll software systems

Compensation & Benefits

• 401(k) retirement plan with company matching contributions
• Dental and vision insurance
• Health and life insurance coverage
• Paid time off
• Flexible spending accounts
• Employee assistance program
• Referral program
• Relocation assistance for eligible candidates
• Wellness initiatives to support overall quality of life

Location

Position based in Illinois; valid Illinois driver’s license preferred

Equal Opportunity

The organization is an equal opportunity employer committed to fostering an inclusive and diverse work environment. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, age, disability, or any other protected characteristic.